Office Admin

Responsibilities: Answer and direct phone calls. Organize and schedule appointments. Plan meetings and take detailed minutes. Write and distribute email, correspondence memos, letters, faxes and forms. Assist in the preparation of regularly scheduled reports. Develop and maintain a filing system. Update and maintain office policies and procedures. Order office supplies and research new deals and suppliers. Maintain contact lists. Book travel arrangements. Submit and reconcile expense reports. Provide general support to visitors. Act as the point of contact for internal and external clients. Liaise with executive and senior administrative assistants to handle requests and queries from senior managers. Requirements: Proven experience as an administrative assistant, virtual assistant or office admin assistant. Knowledge of office management systems and procedures. Working knowledge of office equipment, like printers and fax machines. Excel in MS Office (MS Excel and MS PowerPoint, in particular). Good time management skills and the ability to prioritize work. Attention to detail and problem solving skills. Strong written and verbal communication skills. Possess at least Diploma in Business Administration or relevant field; additional qualification as an Administrative assistant or Secretary will be a plus.
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