Executive assistant typically undertakes the following responsibilities:
-Administrative Support: Manage daily schedules, emails, phone calls, and correspondence.
-Scheduling: Organize meetings, travel arrangements, and event coordination.
-Document Preparation: Create reports, presentations, and other documentation.
-Project Management: Assist in project planning and execution.
-Liaison: Act as the point of contact between executives and internal/external stakeholders.
-Office Management: Oversee office supplies, maintenance, and general office duties.
-Confidentiality: Handle sensitive information with discretion.
-Financial Tasks: Assist with budgeting, expense reports, and financial tracking.
-Research: Conduct research to aid decision-making and strategy development.
-Support Team: Coordinate and support other team members.
Beyond the usual responsibilities, an executive assistant can also:
-Event Planning: Organize and manage corporate events, both internal and external.
-Social Media Management: Handle executive's social media profiles and engagement.
-Client Relations: Build and maintain relationships with clients and partners.
-Training and Onboarding: Assist in training new hires and onboarding processes.
-Data Management: Maintain and organize databases and contact lists.
-Legal Assistance: Prepare documents for legal review and assist with compliance issues.
-Crisis Management: Assist in managing unexpected issues and crises.
-Tech Support: Provide basic technical support and troubleshooting.
-Personal Assistance: Help with personal tasks for executives such as managing personal schedules.
-Market Analysis: Conduct market research to support business development and strategy.
Social media management tasks for an executive assistant involve:
-Content Creation: Develop and curate engaging content for various social media platforms.
-Scheduling Posts: Plan and schedule posts to maintain a consistent online presence.
-Engagement: Respond to comments, messages, and interactions to foster community engagement.
-Analytics: Monitor and report on social media metrics and performance.
-Trend Monitoring: Keep an eye on trends and new features across platforms to leverage them.
-Crisis Response: Handle any negative publicity or online crises proactively.
-Brand Voice: Ensure all posts align with the executive's and company's brand voice and values.
-Monitoring Competition: Track competitors' social media strategies for insights.
-Campaigns: Plan and execute social media campaigns to promote events, launches, or brand initiatives.
-Collaborations: Engage with influencers or partners for collaborations and sponsorships.
(Apply now at https://my.hiredly.com/jobs/jobs-malaysia-sd-infinity-job-executive-assistant-0)
; Requirements:- Qualifications:
-Bachelor's degree required
-Strong work tenure: 5 to 10 years of experience supporting directors
-Experience and interest in internal and external communications, partnership development, and fundraising
-Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.
-Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
-Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors
-Expert level written and verbal communication skills
-Demonstrated proactive approaches to problem-solving with strong decision-making capability
-Emotional maturity
-Highly resourceful team-player, with the ability to also be extremely effective independently
-Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
-Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
-Forward looking thinker, who actively seeks opportunities and proposes solutions
-The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
-The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
-The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented.