This job is an Executive Assistant. You might like this job because you'll assist executives in various tasks like scheduling, event planning, social media management, and more to support their success.
RM 4000 - RM 8000
Mid valley Area
Full-Time
few days ago
Job DescriptionExecutive assistant typically undertakes the following responsibilities:
Administrative Support: Manage daily schedules, emails, phone calls, and correspondence.
Scheduling: Organize meetings, travel arrangements, and event coordination.
Document Preparation: Create reports, presentations, and other documentation.
Project Management: Assist in project planning and execution.
Liaison: Act as the point of contact between executives and internal/external stakeholders.
Office Management: Oversee office supplies, maintenance, and general office duties.
Confidentiality: Handle sensitive information with discretion.
Financial Tasks: Assist with budgeting, expense reports, and financial tracking.
Research: Conduct research to aid decision-making and strategy development.
Support Team: Coordinate and support other team members.
Beyond the usual responsibilities, an executive assistant can also:
Event Planning: Organize and manage corporate events, both internal and external.
Social Media Management: Handle executive's social media profiles and engagement.
Client Relations: Build and maintain relationships with clients and partners.
Training and Onboarding: Assist in training new hires and onboarding processes.
Data Management: Maintain and organize databases and contact lists.
Legal Assistance: Prepare documents for legal review and assist with compliance issues.
Crisis Management: Assist in managing unexpected issues and crises.
Tech Support: Provide basic technical support and troubleshooting.
Personal Assistance: Help with personal tasks for executives such as managing personal schedules.
Market Analysis: Conduct market research to support business development and strategy.
Job RequirementsQualifications:
Bachelor's degree required
5 to 10 years of experience supporting directors
Experience and interest in internal and external communications, partnership development, and fundraising
Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.
Strong organizational skills with excellent attention to detail
Very strong interpersonal skills and the ability to build relationships with stakeholders
Expert level written and verbal communication skills
Demonstrated proactive approaches to problem-solving
Emotional maturity
Highly resourceful team-player, effective independently
Proven ability to handle confidential information with discretion
Ability to achieve high performance goals and meet deadlines
Forward looking thinker, who actively seeks opportunities
Ability to exercise good judgment in various situations
Ability to work independently on projects, from conception to completion
Creative and enjoy working within a small, entrepreneurial environment
SkillsTime Management
Workflow Management
Experience Level4 - 7 Years of Experience
Head of Department
Job SpecialisationOthers#J-18808-Ljbffr