Executive Assistant

PA, EA & Secretarial (Administration & Office Support)
This role is accountable to support the COO's day-to-day activities and ensuring efficient operation of the COO's office.
Manage and maintain the COO's calendar, coordinating and scheduling appointments, meetings, and events.
Prioritize and manage conflicting demands to ensure the COO's time is optimized.
Screen, manage, and prioritize incoming communications, including emails, phone calls, and requests, providing timely responses and escalating matters as needed.
Attend meetings, take accurate minutes, and distribute follow-up actions to stakeholders.
Arrange travel itineraries, including flights, accommodations, transportation, and visas.
Keep track of important deadlines, ensuring the COO is well-prepared for upcoming commitments.
Handle sensitive information with the utmost confidentiality and discretion.
Assist the COO in various projects and initiatives as required.
Coordinate cross-functional teams to achieve project objectives.
Build and maintain relationships with internal and external stakeholders, representing the COO in a professional manner.
Job Requirements:
Bachelor's degree in Business Administration, Management, or related field.
Minimum of 5 years of experience in secretarial or related roles. Previous experience as an Executive Assistant, especially in supporting C-level executives will be added advantage.
Good written and verbal communication skills.
Ability to multitask and flexibility to adapt to changing priorities and deadlines.
Strong interpersonal skills and the ability to work effectively with diverse teams.
High attention to detail and accuracy.
Must be willing to be based in Pulau Indah, Selangor.
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