Job Description
RESPONSIBILITIES OF THE JOB RecruitmentAdvertising, sourcing, screening according to the business requirements and candidates' suitability. Primarily first interview for Assistant Managers and Managers. Other positions only in the absence of Sen. Executive HR.PI Test and placement of potential candidates Primary for first interview for Assistant Managers and Managers.Reference check – 2 per selected candidates.Ensure proper HR documentation for new recruits, Offer Letters, confirmations acknowledgement and employment bond are completed in a timely manner.Preparing pre-employment medical check-up letter.Preparing salary structure for approval, information on new joiner respective department for email address, laptop, access card and parking card.Closing SLA within 60 days from recruitment process commencement.Ensure all HR correspondence are completed timely ie. Confirmation, Probation Extension, etc. (Assistant Managers and Managers).Ensure personal files (Assistant Managers and Managers) are accurately maintained and updated on a regular basis.Onboarding 1 (AM, M, SM).Analyze all received Training Requests before processing. Follow through all L&D activities as previously planned in accordance to approved budget.Complete all Employee Engagement activities as planned for each calendar year in accordance to the approved budget. Advisory role for committees organizing events under Staff Welfare budget.Ensure that IR related matters i.e. disciplinary, counselling, misconduct investigation and grievances handling as per the guidelines and policies and are completed within 72 hours. Prepare a chronological report when necessary.Insurance claims processing and yearly renewal – monitor that this is done in a timely matter. Ensure proper HR documentation for new recruits, confirmations acknowledgement, training and employment bond are completed in a timely manner.Oversee Staff Welfare i.e. Uniforms, Health Metrics, EE etc are executed by your respective downlines in accordance to schedule and plan.Oversee vendor sourcing and negotiations – Liaise with Procurement Executive as and when a system tool, EE, Appliance or activity requires to be ordered.Ensure all HR & Admin team members file documents weekly.Organize and conduct briefing for PEDP.Organize and conduct briefing yearly CoC Briefing to all co-workers.Schedule Duty Manager every 4 months cycle.Yearly review of all HR & Admin SOPs.Ensure Team always keeps their Workstation and department tidy.Daily-HR related administration works and as and when tasked.
Qualifications
Bachelor's Degree in Human Resources, Business Studies, Law, or any relevant qualifications with HR Related.Relevant training or courses from Malaysian Institute of Human Resources or any professional certificates from recognised learning institutions. Possess at least 8 years' experience in Human Resources
Additional Information
Motivation
Passionate about growing business and people together.Strong sense of achievement in change managementA desire for continuous improvementA desire for keeping everything organised and structured.A desire to help people to fulfil their potential.Knowledge 2-3 years' experience in managerial role5-6 years' experience as HR generalistExcellent verbal and written communication skills.Excellent interpersonal, negotiation, and conflict resolution skills.Excellent organizational skills and attention to detail.Strong analytical and problem-solving skills.Ability to take direction and strong listening skills.Strong knowledge of HR management in understanding various aspects of the field, such as recruitment, talent management, remuneration and rewards, employee engagement or data analysis. Thorough knowledge of employment-related laws and regulations.Proficient with Microsoft Office Suite or related software.Proficiency with or the ability to quickly learn the organizations HRIS and talent management systems.Capabilities
Talent ManagementRecruitment & HiringEmployees RelationsStaff training, development & regulationOperational excellence and qualityBasic counselling & negotiations skillsTechnical know-howAchievement orientationConceptual thinkingAbility to prioritize tasks and to delegate them when appropriate.Ability to act with integrity, professionalism, and confidentiality.