This job is an Office Admin Executive role that oversees office operations, HR support, purchase orders, and events.
You might like this job because it offers a mix of administrative, organizational, and multitasking responsibilities.As an Office Admin Executive, you will play a central role in ensuring efficient office operations, combining both frontend and backend support responsibilities.
This role will oversee office management, support HR functions, manage purchase orders, provide administrative and employee support, and coordinate events.
You will bring strong organizational skills, multitasking abilities, and a proactive approach to maintaining a productive work environment.Key Responsibilities:Frontend & Backend OperationsAct as the first point of contact for visitors, clients, and vendors, managing reception duties with professionalism and a high level of service.Oversee and manage backend processes, including record-keeping, filing, and data management, to support efficient office functionality.Prepare for and handle ad-hoc duties as they arise, supporting various office needs promptly and efficiently.HR SupportAssist the HR department with recruitment processes, including scheduling interviews, onboarding new hires, and maintaining personnel records.Track employee attendance, leaves, and benefits administration, ensuring compliance with company policies.Support employee engagement initiatives, acting as a liaison between staff and HR for office-related concerns and inquiries.Purchase Order & Inventory ManagementManage office purchase orders, ensuring timely procurement of office supplies, equipment, and services.Maintain vendor relationships, negotiate contracts, and process invoices in line with budgetary guidelines.Oversee office inventory, performing regular stock checks and coordinating replenishments as needed.Office ManagementEnsure the office environment is well-maintained, clean, and organized, coordinating with building management and service providers for facility needs.Oversee office seating arrangements, space planning, and equipment setup to accommodate team growth.Manage access control, including building security and office key distribution, ensuring a safe and secure workplace.Employee & Administrative SupportProvide administrative support to management and staff, including scheduling meetings, managing calendars, and preparing reports and documents.Organize and maintain digital and physical files, ensuring the confidentiality and accuracy of employee and company information.Respond to employee requests regarding office resources, IT support, and facility issues, acting as a helpful and reliable point of contact.Event CoordinationPlan and coordinate internal events, such as company meetings, workshops, team-building activities, and celebrations.Manage logistics for events, including venue booking, catering, materials preparation, and communication with participants.Support virtual and on-site events, ensuring smooth setup and coordination with technical resources when necessary.Job RequirementsBachelor's degree in Business Administration, Office Management, Human Resources, or a related field.Minimum of 2 years of experience in office management, administrative support, or HR assistance roles.Proactive attitude with the ability to take initiative and work independently.Strong organizational and multitasking skills with high attention to detail.Excellent communication and interpersonal abilities.SkillsAdministrative SupportBusiness AdministrationMicrosoft OfficeCompany BenefitsFree flow snacks and beveragesEnjoy yourself at the pantryBytecenture Sports Club - Monthly outdoor activitiesClinical Outpatient Reimbursement & Hospitalization InsuranceBytecenture is a global software engineering services and solutions company that helps world's leading organizations turn challenges into lasting business value, operational efficiency, and revenue growth using modern technology.
With over 500 professionals in 10 countries across South Asia, Europe and Americas, Japan and China, Bytecenture offers expert solutions in cloud, data analytics, embedded software, IoT, AI, machine learning, and other tech domains.
We have worked with dozens of industry-leading enterprises and Fortune 500 companies creating value across a wide variety of sectors, including high-tech, internet, automotive, and semi-conductor.Our vision is to be SEA's most personalised talent ecosystem; elevating human progress by helping careers and companies grow.#J-18808-Ljbffr