**Job Title:** Virtual Assistant
**Company:** Top Glove Corporation Berhad
**Location:** Johor Bahru, Johor, MY
**Job Type:** Part-Time
**Seniority Level:** Associate Level
**Years of Experience:** 4
**Job Description:**
Top Glove Corporation Berhad is seeking an energetic and adaptable Virtual Assistant to join our dedicated team in Johor Bahru, Johor. As a key member of our organization, you will be instrumental in fostering a productive remote work environment and ensuring that we continuously understand and exceed customer expectations. This part-time position offers the opportunity to work closely with various departments, providing high-level administrative support and contributing to the smooth operation of our business functions.
**Key Responsibilities:**
- **Administrative Support:** Manage and organize paperwork, correspondence, and schedules for the management team, ensuring timely responses to emails and inquiries.
- **Project Coordination:** Assist in coordinating projects by tracking deadlines, managing calendars, and ensuring that all stakeholders are informed of their responsibilities.
- **Communication:** Serve as a point of contact for internal and external communications, effectively liaising between departments and handling inquiries with professionalism and attention to detail.
- **Research and Data Analysis:** Conduct market research and data analysis to support ongoing projects and strategic initiatives. Present findings in a clear and concise manner.
- **Documentation Management:** Prepare reports, presentations, and documentation for meetings and organizational processes, ensuring accuracy and clarity.
- **Negotiation Support:** Assist in contract negotiations and vendor management by preparing relevant documentation, conducting follow-ups, and maintaining records.
- **Task Management:** Utilize task management tools to prioritize and ensure timely completion of assigned duties, while being flexible to changing priorities and demands.
- **Customer Relations:** Build and maintain positive relationships with customers, addressing their needs and inquiries, and contributing to a culture of excellent customer service.
- **Team Collaboration:** Work collaboratively with team members across various departments to support collective goals and foster a positive work environment.
- **Continuous Improvement:** Identify opportunities for improvement in processes and procedures and make recommendations for enhancing operational efficiency.
**Requirements:**
- **Experience:** Minimum of 4 years experience in a similar role or relevant administrative position.
- **Educational Background:** A diploma or degree in business administration, management, or a related field is preferred.
- **Personality Traits:** Energetic, adaptable, and enthusiastic about contributing to a dynamic team.
- **Technical Skills:** Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiar with project management tools (e.g., Trello, Asana).
- **Soft Skills:**
- **Negotiation:** Strong negotiation skills to assist in vendor agreements and contract discussions.
- **Presentation:** Ability to create and deliver engaging presentations tailored to different audiences.
- **Communication Skills:** Excellent verbal and written communication skills in English; proficiency in Mandarin or Malay is a plus.
- **Time Management:** Exceptional organizational and multitasking abilities, with a strong attention to detail.
**Benefits:**
- Company transportation to and from work.
- Gym membership to promote physical well-being.
- Paid Time Off (PTO) to support work-life balance.
**Working Environment:**
At Top Glove Corporation Berhad, we are dedicated to understanding and exceeding customer expectations. We foster a collaborative and innovative work culture where every team member is empowered to contribute and grow.
**Deadline to Apply:** November 3, 2024
**Equal Opportunity Statement:**
Top Glove Corporation Berhad is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Qualified applicants from all backgrounds are encouraged to apply.How to apply: Apply on GrabJobs and you will be notified via email if shortlisted for the job.