**Job Title:** Office Manager
**Company:** Kenanga Investment Bank Berhad
**Location:** George Town, Penang, MY
**Job Type:** Part-Time
**Seniority:** Associate Level
**Years of Experience:** 3
**Job Description:**
Kenanga Investment Bank Berhad is seeking a detail-oriented and motivated Office Manager to join our team in George Town, Penang. This part-time role is ideal for an independent professional with a strong background in office administration, possessing the capability to lead initiatives and implement best practices. As an Office Manager, you will play a crucial role in ensuring the smooth daily operation of the office, enhancing productivity, and fostering a positive working environment.
**Key Responsibilities:**
1. **Administrative Support:**
- Manage day-to-day office operations, including organization and coordination of office activities.
- Maintain and update office records, files, and databases accurately.
- Oversee office supplies inventory, placing orders as needed and ensuring cost-effective purchasing.
2. **Team Coordination:**
- Serve as the primary point of contact for team members, addressing inquiries and resolving issues as they arise.
- Organize and coordinate meetings, conferences, and team-building events, ensuring all logistical arrangements are made effectively.
- Assist in onboarding new employees by preparing workspace/supplies and facilitating necessary orientation sessions.
3. **Leadership and Management:**
- Provide leadership and support to administrative staff, fostering a culture of collaboration and accountability.
- Design and implement office policies and procedures to optimize the work environment and improve efficiency.
- Conduct performance reviews and provide feedback to assist with professional development of support staff.
4. **Problem-Solving and Process Improvement:**
- Identify areas for improvement in administrative processes and develop innovative solutions.
- Address and resolve complaints concerning office services or any operational challenges.
- Conduct regular assessments of office operations to ensure best practices are being implemented consistently.
5. **Financial Management:**
- Assist in managing the office budget, tracking expenditures, and reporting on budget adherence.
- Facilitate timely processing of invoices and expense reimbursements according to company policies.
6. **Compliance and Record-Keeping:**
- Ensure office activities maintain compliance with relevant regulations and company policies.
- Maintain confidentiality of sensitive information related to employees and company strategies.
7. **Remote Work Management:**
- Foster a productive remote work environment, providing guidance and support to remote team members.
- Utilize digital tools for communication, collaboration, and project management effectively.
**Requirements:**
- **Education:** Bachelor's degree in Business Administration, Management, or a related field preferable.
- **Experience:** Minimum of 3 years in office management or administrative roles, preferably in the finance or investment sector.
- **Technical Skills:** Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), and familiarity with office management software and tools (e.g., project management platforms, CRM systems).
- **Personality Traits:**
- Highly motivated and independent worker with a proactive attitude.
- Able to work effectively under pressure and adapt to evolving priorities.
- **Soft Skills:**
- Strong leadership abilities, capable of inspiring and guiding team members.
- Excellent problem-solving skills, demonstrating a strong capacity for critical thinking and innovation.
- Exceptional organizational skills with attention to detail to manage multiple tasks simultaneously.
- Outstanding communication skills, both verbal and written, with the ability to present information clearly.
**Benefits:**
- Flexible remote work options, allowing for a better work-life balance.
- Opportunities for travel as required for conferences, meetings, or team engagements.
- Commitment to training and professional development, offering resources for continuous learning and career advancement.
**Working Environment:**
At Kenanga Investment Bank Berhad, we strive for excellence and uphold high standards in all endeavors. We cultivate a positive workplace culture that values teamwork, integrity, and diligence, ensuring every team member can thrive and contribute to our shared success.
**Application Deadline:** September 19, 2024
**Equal Opportunity Statement:**
Kenanga Investment Bank Berhad is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage applications from all qualified candidates regardless of race, gender, disability, or any other characteristic protected by law.How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
