**Job Title: Office Manager**
**Company: Top Glove Corporation Berhad**
**Location: George Town, Penang, MY**
**Job Type: Part-Time**
**Seniority: Associate Level**
**Years of Experience: 3**
**Application Deadline: September 24, 2024**
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**Company Overview:**
Top Glove Corporation Berhad is a leading company specializing in the manufacturing of rubber gloves and related products. We are dedicated to pioneering quality and safety and offer innovative solutions to meet the demands of our customers and the changing healthcare landscape. Join our dynamic team at our George Town office, where you'll collaborate with industry experts and contribute to our mission of excellence.
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**Job Description:**
As the Office Manager at Top Glove Corporation Berhad, you will play a vital role in ensuring the smooth and efficient operation of our George Town office. This part-time position will require you to manage office activities, oversee administrative functions, and support management in executing strategic organizational objectives. Your contributions will be integral to maintaining an energetic and adaptable working environment that fosters innovation and collaboration.
**Key Responsibilities:**
1. **Office Administration:**
- Oversee daily office operations, ensuring efficiency in workflows and processes.
- Manage office supplies inventory, ordering new items as required.
- Schedule and coordinate meetings, appointments, and travel arrangements.
- Maintain and organize office files (both digital and physical) to support operational effectiveness.
2. **Team Coordination:**
- Serve as a liaison between management and staff to facilitate smooth communication.
- Monitor office staff workloads and provide support or resources as necessary.
- Assist in onboarding new employees to familiarize them with office protocols.
3. **Budget and Finance Management:**
- Track office expenses, assist with budget planning, and ensure adherence to financial forecasts.
- Prepare and submit expense reports and manage office-related invoices and payments.
4. **Event Planning and Organization:**
- Organize company events and team-building activities, ensuring successful execution.
- Plan and facilitate training sessions or workshops as directed by management.
5. **Human Resources Support:**
- Assist HR in maintaining employee records and confidential information.
- Help coordinate employee performance evaluations and support staff development initiatives.
6. **Compliance and Reporting:**
- Ensure compliance with company policies and relevant regulations.
- Prepare regular reports on operational performance and present findings to management as needed.
7. **Adaptability:**
- Respond proactively to changes in the work environment or company structure.
- Adjust priorities and manage multiple tasks in a fast-paced setting.
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**Requirements:**
**Education:**
- Bachelor's degree in Business Administration, Management, or related field is preferred.
**Experience:**
- Minimum of 3 years of experience in an office management or administrative role, preferably in a corporate setting.
**Skills:**
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Familiarity with office management software and tools.
- Strong organizational and planning skills with attention to detail.
**Personality Traits:**
- Adaptable: Demonstrates flexibility in responding to changing circumstances and priorities.
- Energetic: Exhibits a positive and engaging demeanor that contributes to a vibrant workplace culture.
**Soft Skills:**
- Excellent communication skills, both verbal and written in English.
- Ability to work collaboratively in a team environment and build positive relationships.
- Strong problem-solving abilities with the capacity to optimize processes and workflows.
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**Benefits:**
- Competitive retirement plan.
- Company equipment provided to facilitate job performance.
- Relocation allowance for candidates moving to the George Town area.
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**Working Environment:**
At Top Glove Corporation Berhad, be part of a team that leads the industry through cutting-edge ideas and innovative solutions. We promote a collaborative and supportive work culture that values every team member's input.
**Equal Opportunity Statement:**
Top Glove Corporation Berhad is an equal opportunity employer. We strive to create an inclusive environment for all team members, and we welcome applications from all qualified individuals regardless of race, gender, disability, sexual orientation, or other personal characteristics.
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**How to Apply:**
Interested candidates should submit their resume and cover letter to [insert application email/link here] by September 24, 2024. We thank all applicants for their interest; however, only those selected for an interview will be contacted.
Join Top Glove Corporation Berhad today and be part of a team that is shaping the future of the industrial landscape!How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
