**Job Title:** Office Manager
**Company:** Sapura Energy Berhad
**Location:** George Town, Penang, MY
**Job Type:** Part-Time
**Seniority:** Associate Level
**Years of Experience:** 4
---
**Job Description:**
Sapura Energy Berhad is seeking a dedicated and proactive Office Manager to support our operations in George Town, Penang. As an integral part of our team, you will contribute to the efficiency of the office while ensuring a seamless flow of communication and operations. This part-time role is suitable for a motivated individual with a proven track record in office management and exceptional interpersonal skills.
### Key Responsibilities:
1. **Office Administration:**
- Oversee day-to-day office operations, ensuring efficient workflow and organization in a high-energy work environment.
- Manage office supplies and equipment inventory, coordinating orders and maintenance as necessary.
- Implement administrative procedures and policies to enhance operational efficiency.
2. **Team Coordination:**
- Facilitate communication within teams and between departments to ensure timely completion of tasks and objectives.
- Assist in scheduling and organizing meetings, including preparation of agendas, minutes, and follow-up actions.
- Support the team in onboarding new employees, ensuring they have the resources and tools required for a smooth transition.
3. **Financial Management:**
- Assist in budget planning and management, processing invoices and payroll as needed.
- Conduct regular audits of office expenses, providing reports and identifying areas for cost-saving.
4. **Client Relations:**
- Serve as a point of contact for clients and visitors, fostering positive relationships and a professional image of the company.
- Manage client communications and inquiries, ensuring timely responses and resolution of issues.
5. **Project Support:**
- Assist in coordination of special projects and initiatives, providing logistical and administrative support.
- Conduct research and prepare data analysis as required for project development and decision-making.
6. **Compliance and Safety:**
- Ensure the office complies with health and safety regulations, conducting regular assessments and improvements as needed.
- Maintain confidentiality concerning sensitive information pertaining to employees and company operations.
### Requirements:
- **Education:** Bachelor's degree in Business Administration, Management, or a related field.
- **Experience:** Minimum of 4 years of experience in office management or a related role.
- **Technical Skills:** Proficiency in Microsoft Office Suite and office management software; familiarity with accounting tools is a plus.
- **Personality Traits:**
- Hardworking: Demonstrated commitment to achieving goals and supporting the team's success.
- Resourceful: Ability to devise innovative solutions and manage multiple tasks efficiently.
- **Soft Skills:**
- Critical Thinking: Aptitude for analyzing situations, problem-solving, and making informed decisions.
- Negotiation: Strong negotiation skills to obtain favorable terms with suppliers and clients.
### Benefits:
- Relocation allowance for candidates moving to Penang for this role.
- Paid Time Off (PTO) to support work-life balance.
- Parental leave to ensure family needs are met.
### Working Environment:
Join us at Sapura Energy Berhad where you will thrive in a dynamic and fast-paced workplace focused on delivering impactful results. You will be part of a supportive team that values collaboration, creativity, and innovation.
### Application Deadline:
Please submit your applications by October 10, 2024.
---
**Equal Opportunity Statement:**
Sapura Energy Berhad is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage applications from candidates from all walks of life and backgrounds.How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
