### Job Title: Online Office Manager
**Company:** IHH Healthcare Berhad
**Location:** George Town, Penang, MY
**Job Type:** Part-time
**Seniority Level:** Associate Level
**Years of Experience Required:** 3
#### Job Description:
IHH Healthcare Berhad is seeking a dedicated and independent Online Office Manager to support our operations in a virtual environment. The successful candidate will play a crucial role in maintaining the efficiency and effectiveness of our online office, ensuring seamless communication and coordination across various departments. This part-time position requires strong organizational skills, the ability to manage time efficiently, and a commitment to fostering a collaborative team environment.
#### Key Responsibilities:
- **Administrative Support:**
- Manage the scheduling of meetings, appointments, and company events while ensuring all attendees are informed and prepared.
- Maintain organized records of administrative documentation, including contracts, reports, and correspondence.
- Assist in preparing documents and presentations as needed for internal and external stakeholders.
- **Communication Coordination:**
- Serve as a primary point of contact for staff, clients, and vendors via online communication platforms.
- Facilitate clear and effective communication across teams to promote collaboration and project success.
- Help in the onboarding and training of new staff members, ensuring they are well-integrated into the online office culture.
- **Office Management:**
- Oversee the usage of virtual office tools and platforms, troubleshooting minor issues and assisting teammates in technology execution.
- Monitor office supplies and equipment used for online operations; order and restock supplies when needed.
- Implement and maintain best practices for online office management to optimize productivity and efficiency.
- **Financial Tracking:**
- Assist with budget tracking and reconciliation for projects and departmental spending.
- Monitor expenses and assist in preparing financial reports for management review.
- **Performance Evaluation and Improvement:**
- Monitor the effectiveness of online office procedures, recommending and implementing improvements where applicable.
- Participate in team meetings to share insights on operational efficiency and contribute to strategic planning initiatives.
#### Requirements:
- **Education:**
- Minimum of a Bachelor's degree in Business Administration, Management, or a related field.
- **Experience:**
- At least 3 years of experience in office management, administrative support, or a similar role in a remote or online environment.
- **Technical Skills:**
- Proficiency in using office software (Microsoft Office Suite, Google Workspace) and communication tools (Zoom, Slack, etc.).
- Comfortable with learning and adapting to new technologies and online systems.
- **Personality Traits:**
- Independent: Demonstrated ability to work autonomously with minimal supervision.
- Dedicated: Strong commitment to accomplishing tasks and contributing to team goals consistently.
- **Soft Skills:**
- Strong time management skills, with the ability to prioritize tasks effectively and manage multiple deadlines.
- Excellent teamwork skills, with a focus on cooperation, communication, and building relationships.
#### Benefits:
- Competitive hourly wage with paid overtime.
- Paid sick leave.
- Employee discounts on a wide array of services and products.
#### Working Environment:
At IHH Healthcare Berhad, we prioritize understanding and empathy in all interactions, fostering a supportive and respectful work culture. We value collaboration and are committed to creating a positive work environment for all employees.
#### Deadline to Apply:
Please submit your application by **September 19, 2024**.
#### Equal Opportunity Statement:
IHH Healthcare Berhad is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
