**Job Title:** Online Personal Assistant
**Company:** Sapura Energy Berhad
**Location:** George Town, Penang, MY
**Job Type:** Part-Time
**Seniority:** Entry Level
**Years of Experience:** 1
**Job Description:**
As an Online Personal Assistant at Sapura Energy Berhad, you will be an integral part of our dynamic team, providing essential support to our operations and executives. The ideal candidate should possess a strong passion for administrative tasks and be confident in handling multiple responsibilities. This role entails a blend of technical skills, soft skills, and a forward-thinking attitude, all contributing to the continual success and efficiency of our organization.
**Key Responsibilities:**
- **Administrative Support:**
- Manage and organize schedules, appointments, and meetings for assigned executives.
- Prepare and maintain documents, reports, presentations, and correspondence.
- Assist in the creation and management of project timelines and deliverables.
- **Communication Management:**
- Handle incoming and outgoing communications, including emails, phone calls, and messages, ensuring prompt responses and follow-ups.
- Act as a liaison between executives and various stakeholders, representing the company professionally.
- **Research and Data Management:**
- Conduct research on various topics to support decision-making and strategy formulation.
- Maintain an organized filing system for documents and resources, ensuring easy retrieval and compliance with company policies.
- **Customer Service:**
- Provide support to clients, vendors, and partners as needed, ensuring positive experiences and strong relationships.
- Understand client needs and proactively offer solutions.
- **Problem Solving and Critical Thinking:**
- Identify challenges and bottlenecks in administrative processes and propose effective solutions to improve efficiency.
- Utilize critical thinking skills to analyze situations and provide timely advice or alternative approaches.
- **Team Support:**
- Collaborate effectively with team members to achieve shared goals and objectives.
- Participate in team meetings, contributing ideas and insights for continual improvement and innovation.
- **Real-time Project Assistance:**
- Assist with project coordination, tracking deadlines, resources, and responsibilities.
- Provide real-time support during project execution as required by the executives.
**Requirements:**
- **Educational Background:**
- A minimum of an Associate degree or relevant qualification in Business Administration, Communications, or a related field.
- **Experience:**
- At least 1 year of experience in an administrative or personal assistant role, preferably in a corporate environment.
- **Technical Skills:**
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software tools.
- Familiarity with project management and communication tools (e.g., Asana, Trello, Slack, etc.) is a plus.
- **Personality Traits:**
- Passionate about supporting others and driving organizational success.
- Confident in one's abilities and in representing the company to various stakeholders.
- **Soft Skills:**
- Strong problem-solving skills with the ability to think critically and approach challenges creatively.
- Excellent communication skills, both written and verbal, with a strong attention to detail.
- **Work Ethics:**
- A proactive, self-motivated individual who can work independently and within a team, demonstrating a strong sense of responsibility and accountability.
- Flexibility and adaptability in a fast-paced work environment.
**Benefits:**
- Comfortable company transportation to and from the workplace.
- Opportunities for travel in connection with job responsibilities.
- A relocation allowance to help you transition smoothly to your new role.
**Working Environment:**
Sapura Energy Berhad offers a dynamic workplace that values teamwork, fosters innovation, and celebrates shared success. We cultivate an inclusive culture that encourages collaboration, creativity, and growth.
**Application Deadline:** ********
**Equal Opportunity Statement:**
Sapura Energy Berhad is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage applications from all walks of life, and we welcome individuals from various backgrounds to apply.How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
