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ResponsibilitiesManaging the director's schedule : Prioritizing tasks, scheduling appointments, undertaking special assignment/ad-hoc duties when necessary.
Handling correspondence : Reading and prioritizing incoming correspondence, drafting responses, and tracking incoming and outgoing correspondence.
Meeting management : Booking meetings, preparing agendas, and taking meeting minutes, scheduling, follow up both internal & external meetings, notifying relevant parties on the venue details if required.
Travel Planning : Manage travel arrangements, accommodation, transportation, and visas when needed.
Document production : Drafting presentations, communications, and documents and consistently following up and pre-alerting MD on his next schedule and updating him on the pending matters or follow up subjects.
Research and data analysis : Conducting research, collecting data, and preparing reports.
Maintaining systems : Establishing and maintaining systems and procedures to support the office's efficient running including managing business/client database.
Maintaining a proper and systematic document filing system.
Acting as a liaison : Acting as a liaison for the director with internal and external inquiries.
Runs errands for superior when needed.
Performs secretarial duties and daily office administrative works.
Maintaining confidentiality : Maintaining the highest level of confidentiality and adherence to policies and procedures.
Interact professionally with all levels of Management, staff, and business partners.
Other Assignment : To complete other relevant tasks assigned from time to time.
RequirementsCandidate must possess at least a Diploma/Bachelor's Degree in Business Administration, Secretarial, Mass communication or equivalent.
At least 2 years of working experience in the related field is required for this position.
Required skill(s): MS Office (Excel, Word & PowerPoint).
Good positive attitude, non-discrimination, discretion, and trustworthiness.
Possess strong awareness, passion, sense of urgency, and seriousness in handling assignments.
Able to work independently & beyond working hours and ability to multitask.
Possess good communication, attention to detail, activities coordination, and reporting skills.
Company OverviewEPS Malaysia is a leading recruitment, outsourcing, and search specialist offering INNOVATIVE, COST-EFFECTIVE, and VALUE-ADDED services to our customers and business partners.
Our range of services includes:
General, Professional and Executive Search
Managed Services / Manpower Outsourcing
Recruitment Process Outsourcing
Payroll Outsourcing
With regional presence and offices around Asia Pacific, we have worked with many reputable organizations including multi-national corporations, government agencies, and local companies to meet their manpower requirements.
Our long customer list and being awarded with ISO 9001:2015 standards and multiple achievement awards within the industry is a strong testimony of our track record and professionalism.
For more details, please visithttp://www.eps.my#J-18808-Ljbffr