The Personal Assistant provides comprehensive support across administrative, clerical, and executive functions to ensure the smooth operation of the office and assist the management team.
This role is designed for a proactive, organized professional skilled in coordinating schedules, managing documents, and handling communication with attention to detail and confidentiality.
Key Responsibilities:
Management and Scheduling:Assist management with calendar management, meeting coordination, and appointment scheduling.
Prepare agendas, document minutes, and manage timely follow-ups.
Communications Liaison:Manage internal and external communications on behalf of management, including phone calls, emails, and other correspondence, maintaining a professional and efficient approach.
Documentation and Records:Organize, prepare, and maintain documents and records, ensuring confidentiality and efficient retrieval.
Support the creation of presentations, reports, and other essential documents as needed.
Office and Inventory Management:Support day-to-day office operations by monitoring supplies, coordinating with vendors, and ensuring that equipment and resources are available and functional.
Data Entry and Reporting:Maintain accurate records and support data entry and report preparation for departmental tracking and analysis.
Client and Visitor Assistance:Greet clients and visitors, manage inquiries, and coordinate visits, presenting a positive image for the organization.
Special Project Support:Assist management with specific projects, including research, data gathering, and administrative coordination to meet project timelines and objectives.
Qualifications:
Education:Bachelor's degree in Business Administration, Office Management, or a related field.
Experience:Minimum of 3 years in this field.
Skills:Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Strong organizational and detail-oriented skills.
Excellent communication skills, both written and verbal.
Ability to manage tasks independently and efficiently.
Professionalism and discretion in handling sensitive information.#J-18808-Ljbffr