Specific responsibilities and expectations of this roleThe efficient administration of the day-to-day work of the Principal's office.
Scheduling, planning and organizing meetings.
Taking accurate minutes and following up with action on matters which fall within the Principal's responsibility including chasing responses and triggering follow-up action.
Ensure school calendar, term dates, and staff handbooks are accurate and up-to-date.
Maintenance of student and staff records, including leave and cover applications.
Preparing letters, emails, bulletins, and SMS messages as required.
Assisting the Principal in the administration of job applications up to the point of acceptance and passing clear information to HR for consolidation and contracting.
Managing the Principal's incoming email under 'principal@' and advising on matters for attention.
In consultation with the Principal, manage the Principal's diary and all appointments.
Make travel arrangements for the Principal as required.
Record and administer the Principal's expenses and forward to the business office.
Communicate between SLT office and internal/external departments for school-related matters.
All other such duties might reasonably be considered typical of the role.
Ensure all staff salary packages and information are up to date for the Principal's record.
Retrieving staff confidential info including family member details, personal data, and staff birthday info as required by the Principal.
Maintaining a well-organized G-Drive structure for efficient storage and retrieval of school documents, records, and resources.
Proficient use of IT tools and platforms, to enhance office administration and streamline processes.
Demonstrating exceptional attention to detail in all tasks, ensuring accuracy, completeness, and a high standard of work.
Important Note:At the Prince of Wales Island International Schools, we are committed to providing a safe environment for all children.
To keep every child safe, a proactive safeguarding culture is encouraged, and all members of our community are expected to share this commitment.
Your application will include the following questions:
How many years' experience do you have as a Personal Assistant?
How would you rate your English language skills?#J-18808-Ljbffr