This job is a Personal Assistant/Secretary role supporting top executives by managing schedules, communications, and events, including travel arrangements. You might like this job because you'll handle varied tasks and work directly with senior management.
Company:Solaris Dutamas
Job Type:Full-Time
Posted:few hours ago
Job DescriptionThe Personal Assistant (PA) provides high-level support to Executive Director/Managing Director to manage the administrative tasks, handling communications, and organizing schedules.
Key ResponsibilitiesManage executive's calendar, schedule meetings, and organize appointments.
Coordinate travel arrangements, including booking flights, accommodations, and transportation.
Prepare and edit correspondence, reports, and presentations as needed.
Screen and respond to phone calls, emails, and other communications on behalf of the executive.
Act as a liaison between the executive and internal teams, clients, and external stakeholders.
Draft, proofread, and send communications as directed by the executive.
Plan, organize, and coordinate meetings, events, and conferences.
Prepare agendas, take minutes, and follow up on action items.
Ensure all necessary resources (presentation materials, tech equipment) are prepared and functioning.
Maintain and organize files, documents, and records for easy access and reference.
Handle confidential information with utmost discretion.
Job RequirementsEducation: Diploma or Bachelor's degree in Business Administration, Communications, or a related field.
Experience: Minimum 2 years as a Personal Assistant or in an administrative support role.
Skills:
Strong written and verbal communication skills in English and Bahasa Malaysia; proficiency in additional languages is a plus.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Excellent organizational and problem-solving skills.
Strong organizational skills and the ability to manage multiple tasks effectively.
Ability to work independently and handle multiple tasks simultaneously.
Ability to work independently and in a team environment.
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