Main Responsibilities:Documentation and Record-Keeping:
Prepare reports, proposals and any other written materials required by the Chairman, ensuring accuracy and clarity.
Ensure all files and documents are kept up to date and easily accessible for the Chairman and relevant departments.
Administrative Support:
Assist in coordinating internal and external meetings, including scheduling and preparing agendas.
Liaise with different departments and states office.
Maintain confidentiality when handling sensitive company and client information.
Social Media Management:
Manage the Chairman's social media accounts, particularly Facebook and Instagram, ensuring that posts are consistent with the company's goals and image.
Operational and Project Support:
Manage and maintain the Chairman's task list, prioritizing tasks and following up to ensure timely completion.
Support the Chairman in coordinating various projects, ensuring deadlines are met and key deliverables are tracked.
Monitor and report on project progress, alerting the Chairman to any concerns.
Event and Travel Coordination:
Organize and coordinate travel arrangements for the Chairman, including flights, accommodations and itineraries for client meetings.
Skills and Qualifications:Proven experience as a Personal Assistant, Executive Assistant or similar role ideally in a NGO environment.
Strong organizational and multitasking abilities with attention to detail.
Excellent written and verbal communication skills in 3 major languages.
Familiarity with managing social media accounts, especially Facebook and Instagram.
Ability to handle sensitive and confidential information with discretion.
Familiarity with project coordination, and dealing with various stakeholders (government bodies and suppliers).
Interested candidates please submit your application through Jobstore.
About the company:
SQC Management Sdn Bhd#J-18808-Ljbffr