Calendar and Schedule Management-Manage the Director's calendar, schedule meetings, and appointments to ensure all commitments are met efficiently.-Proactively identify issues and challenges that may affect the Director's schedule and responsibilities and provide solutions. Adapt quickly to changing priorities and manage last-minute changes to schedules or plans.Travel Coordination and Support-Coordinate travel arrangements, including booking flights, accommodations, transportation, and itineraries for business and personal trips.-Attend appointments with the director on business trips, both domestic and international.Meeting and Event Preparation-Prepare agendas, gather materials, and ensure the Director is well-prepared for all meetings, both internal and external.-Coordinate and manage special events, both professional and personal, including conferences, dinners, and team-building activities.Internal and External Communication-Handle phone calls, emails, and other forms of communication, responding on behalf of the Director.-Act as a liaison between the executive and internal teams, clients, and external stakeholders.Document Preparation and Analysis-Prepare, review, and organize reports, meeting minutes, presentations, and other documents as needed by the Director.-Generate, analyze, and present sales reports, providing the Director with data-driven insights for decision-making.Cross-Department Collaboration-Work closely with other departments to ensure that the Director's projects, tasks, and initiatives are completed smoothly and on time.Confidentiality and Discretion-Handle sensitive and confidential information with the utmost discretion and professionalism.Flexibility and Ad-Hoc Responsibilities-Handle a variety of tasks simultaneously while ensuring high-quality execution and timely completion of all responsibilities, even under pressure or with changing priorities.-Flexibility and availability outside of normal office hours may be required to accommodate the Director's schedule.-Complete ad-hoc duties assigned by the director. [Apply now at https://my.hiredly.com/jobs/jobs-malaysia-apex-digital-dental-sdn-bhd-job-personal-assistant-to-director]
-At least Diploma or Bachelor's degree in Business Administration, Communications, or a related field.-Possesses experience as Personal Assistant or in a similar role.-Strong interpersonal skills and the ability to work well with members inside and outside the organization.-Strong time management, organizational and multitasking skills.-A positive attitude, problem-solving ability, and willingness to take on new tasks and responsibilities.-Ability to work under pressure in a fast paced and dynamic working environment.-Ability to handle changing demands and last-minute requests.-Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Suite, and calendar management tools.