Administration Scope:- Provide comprehensive executive and secretarial support to the Executive Management team.- Assist Executive Management in reading, monitoring, and responding to various correspondences.- Arrange travel arrangements, including flights, accommodations, ground transport, and visa applications. Occasionally, accompany the Executive Management during travels to take notes or provide general assistance during presentations.- Undertake special assignments and ad hoc functions as assigned by the Executive Management.- Act as a point of contact for internal staff, clients, and external parties. - Assist Executive Management in preparing project tenders and contracts.- Conduct background research and present findings as required.- Prepare papers and presentation materials for meetings, while also acting points and writing minutes.Project Scope:- Collaborate with teams to identify opportunities for improvements in project delivery.- Support project mobilization by ensuring the teams have the necessary skills, technology, and efficient processes for successful project execution.- Develop new and efficient delivery workflows.- Work with programmers to create tools for automating design processes.- Lead RAMS accelerator workshops and identify opportunities for enhancing project delivery.- Act as a facilitator in project delivery improvement workshops.- Engage staff in change programs and promote behavioral changes internally and externally. [Apply now at https://my.hiredly.com/jobs/jobs-malaysia-rams-solutions-sdn-bhd-job-personal-assistant-to-director]
-At least a bachelor's degree in business, Secretarial Studies, or a related field is required.- Prior experience in providing support to senior-level management will be considered an advantage.- Proficiency in English is essential, and the ability to communicate in Mandarin will be an additional asset.- Strong command of MS Office applications, particularly MS Word, MS Excel, and MS PowerPoint.- Exceptional multitasking skills with keen attention to detail.- Must maintain a professional and presentable appearance to uphold the company's image. - Demonstrated willingness to learn and the ability to grasp new concepts quickly.- Discretion and trustworthiness, as this role will involve handling confidential information. - Good understanding of business processes and familiarity with best practices.- Proven track record of developing data-driven proposals with a customer-centric approach.- Self-motivated and enthusiastic team player with excellent written and verbal communication skills, inspiring project teams to embrace innovative approaches.- An intrapreneurial mindset that challenges conventional methods and identifies new opportunities for improvement. - Comfortable with information management and digital technologies. - Strong written and verbal communication skills. - Meticulous attention to detail. - Capable of handling challenges and meeting tight deadlines.- Willing to work in Cyberjaya.