Administration Scope:
- Provide comprehensive executive and secretarial support to the Executive Management team.
- Assist Executive Management in reading, monitoring, and responding to various correspondences.
- Arrange travel arrangements, including flights, accommodations, ground transport, and visa applications. Occasionally, accompany the Executive Management during travels to take notes or provide general assistance during presentations.
- Undertake special assignments and ad hoc functions as assigned by the Executive Management.
- Act as a point of contact for internal staff, clients, and external parties.
- Assist Executive Management in preparing project tenders and contracts.
- Conduct background research and present findings as required.
- Prepare papers and presentation materials for meetings, while also acting points and writing minutes.
Project Scope:
- Collaborate with teams to identify opportunities for improvements in project delivery.
- Support project mobilization by ensuring the teams have the necessary skills, technology, and efficient processes for successful project execution.
- Develop new and efficient delivery workflows.
- Work with programmers to create tools for automating design processes.
- Lead RAMS accelerator workshops and identify opportunities for enhancing project delivery.
- Act as a facilitator in project delivery improvement workshops.
- Engage staff in change programs and promote behavioral changes internally and externally.
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; Requirements:-
-At least a bachelor's degree in business, Secretarial Studies, or a related field is required.
- Prior experience in providing support to senior-level management will be considered an advantage.
- Proficiency in English is essential, and the ability to communicate in Mandarin will be an additional asset.
- Strong command of MS Office applications, particularly MS Word, MS Excel, and MS PowerPoint.
- Exceptional multitasking skills with keen attention to detail.
- Must maintain a professional and presentable appearance to uphold the company's image.
- Demonstrated willingness to learn and the ability to grasp new concepts quickly.
- Discretion and trustworthiness, as this role will involve handling confidential information.
- Good understanding of business processes and familiarity with best practices.
- Proven track record of developing data-driven proposals with a customer-centric approach.
- Self-motivated and enthusiastic team player with excellent written and verbal communication skills, inspiring project teams to embrace innovative approaches.
- An intrapreneurial mindset that challenges conventional methods and identifies new opportunities for improvement.
- Comfortable with information management and digital technologies.
- Strong written and verbal communication skills.
- Meticulous attention to detail.
- Capable of handling challenges and meeting tight deadlines.
- Willing to work in Cyberjaya.