The position provides secretarial, reception and administrative support for the department Responsibilities Manage the Chairpersons calendar, scheduling meetings, appointments, and events.
Act as the primary point of contact for the Chairperson, handling correspondence, phone calls, and emails Facilitate communication between the Chairperson and board members, staff, partners, and external stakeholders.
Ensure the Chairperson is well-prepared for meetings with relevant materials and information.
Follow up on action items from meetings and ensure timely completion.
Maintain accurate and organized records of all foundation activities, meetings, and correspondence.
Manage and update contact lists, databases, and filing systems.
Ensure compliance with legal and regulatory documentation and record-keeping requirements.
Liaise with Foundation Project Officers and Corporate Communication Team to understand and follow up on ongoing projects, ensuring the Chairperson is kept informed of progress and any issues that arise.
Keep track of and maintain the filing and data retrieval system.
All other ad-hoc tasks as assigned by the Chairperson.
Qualifications Education: Bachelors degree in Business Administration, Communications, Nonprofit Management, or a related field.
Education: Bachelors degree in Business Administration, Communications, Nonprofit Management, or a related field.
Excellent organizational and time management skills.
Strong written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
Ability to handle sensitive information with discretion and maintain confidentiality.
Strong interpersonal skills and the ability to work effectively with diverse groups of people.
Ability to multitask and prioritize workload in a fast-paced environment.
Excellent organizational and time management skills.
Strong written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
Ability to handle sensitive information with discretion and maintain confidentiality.
Strong interpersonal skills and the ability to work effectively with diverse groups of people.
Ability to multitask and prioritize workload in a fast-paced environment.
Remuneration MYR 5,000 - MYR 6,500 Consultant in charge May Chong | ****** | 012-280 1717 Andrea Low | ****** | 012-201 3693