Ppls Employee & External Life Cycle Specialist, Asia

PPLS Employee & External Life Cycle Specialist, Asia
ApplyLocation: Kuala Lumpur, MalaysiaHiring Manager: People Services Supervisor - AU, CN, MYOpella , the Consumer Healthcare business unit of Sanofi, is the purest and third-largest player globally in the Over-The-Counter (OTC) & Vitamins, Minerals & Supplements (VMS) market.We have an unshakable belief in the power of self-care and the role it can play in creating a healthier society and a healthier planet. That's why we want to make self-care as simple as it should be by being consumer-led always, with science at our core.Through our unique and balanced portfolio of more than 100 loved brands, including 15 global and local high-growth challengers such as Allegra, Dulcolax and Buscopan, we deliver our mission: helping more than half a billion consumers worldwide take their health in their hands.This mission is brought to life by an 11,000-strong team, 13 best-in-class manufacturing sites, and 4 specialized science and innovation development centers. We are also proud to be the first major fast-moving consumer healthcare company to achieve B Corp certification.Join us on our mission: Health. In your hands.Global Business Services(GBS) was established as a new transversal, multi-disciplinary function supporting and accelerating Sanofi's transformation towards establishing a sustainable standalone Consumer Healthcare business through the implementation of a set of operational legal presence across in-scope markets. Consumer Healthcare (CHC) Global Business Services (GBS) drives transformation projects to ensure it delivers best in class processes in terms of quality, cost, performance, customer satisfaction and needs, supported by high quality master data and performance KPIs.For PEOPLE SERVICES, GBS will be covering the following areas of the process:Organization & Employee Master Data: data accuracy and data completenessEmployee Life Cycle Management: from hiring to retiring, including contract and job changesEmployee queries: global and local articles, ticketingExternal Workforce: data management, onboarding and offboardingTransversal: reporting, compliance, continuous improvementTime to Pay (T2P): payroll data, calculation, post payroll and support activitiesThe purpose of this role is to:Employee Life CycleManage Entry, contract event, Leave Of Absence, leave encashment, carry forward leave, career moves, Exit, International hiring and moves, reportingWork with external vendors on Workday leave & CRM leave validationsLiaise with HR, managers, Digital, Facilities, Security whenever neededSupport in submission of regular statistical reports on HR information by collecting, analyzing, and summarizing dataConduct workday training sessions for employees and people managerSupport monthly reconciliation between Payroll and Workday systems to ensure Workday data is correctSupport where required on submission of employee dataEmployee QueriesManage and promote articles available as Self Service – Level 0Ensure a customer experience when responding to employee queriesApply the Service Level Agreement and monitor KPIsEnsure that all tickets for the team are being closed as per the SLA's definedExternal WorkforceOnce selected, update the system with EWF dataManage on and offboardingManage queries related to External WorkforceManage EWF reportingLiaise with HR and Procurement whenever neededContract ManagementDraft, prepare, and issue offer letters to selected candidates based on approved templates and job offersEnsure accuracy of compensation, benefits, and employment terms in each offer letter.Coordinate with P&C or R&P to customize offer letters when required.New joiner document collectionCommunicate with new hires to collect all necessary documentation (e.g., identification card, academic certificates, bank account, etc.).Store/ save necessary documentation online and file physical employee files (if required)Background checksInitiate and manage background checks for all new employees in accordance with company procedures and policiesLiaise with third-party background check service providers to ensure timely and accurate reportingReview background check reports and flag any discrepancies or concerns to P&C for further investigationPre-medical checkupSchedule pre-employment medical checkups for new hires in collaboration with designated medical facilitiesEnsure timely completion of the medical checkup process and follow up on resultsMaintain confidentiality of medical information and ensure compliance with privacy lawsStore/ save necessary pre-medical checkup report online and file physical employee files (if required)TransversalYou will closely work with PEOPLE SERVICES Payroll Specialists applying our global Core ModelThe Employee and External Life Cycle Senior Specialist will actively contribute to a great Employee Experience: assist candidates and employees with all the available self-services, assist managers and HR partners in their day-to-day administrative tasksThe Employee and External Life Cycle Senior Specialist shall contribute to our Continuous Improvement process by providing feedback on known issues, propose ideas, take initiatives, share best practicesThe Employee and External Life Cycle team is also impacted by business initiatives such as new merger or acquisition, divestiture, new technology, outsourcing projects…He / She works closely with P&C, Legal, Finance, Digital and Facilities management at regional and country levels and People Services teams in countries and KL Hub.Expected skills
FunctionalThorough understanding of end-to-end ELC & Benefit processes and activities (essential)Understanding of Onboarding, Offboarding, time & attendance, compensation, taxation, benefits, and pension processes (advantageous)Good understanding of HR process and activities (essential)Awareness of data privacy rules (GDPR etc.) (advantageous)Strong problem solving, deductive and analytical skills (essential)Experience in running HR/Payroll services within a Business Services organization (advantageous)Good business acumen (advantageous)TechnicalGood understanding of and hands on experience with HR / Human Capital Management-related tools & systems (essential) as e.g. Workday & SAP (advantageous).Knowledge of Microsoft Office with advance level proficiency in Excel (essential)InterpersonalAbility to interact with internal and external clients in a professional manner (essential)Team player, able to work collaboratively transversally and with HRS front line teams with an end-to-end mindset (essential)Good communication skills (advantageous)Attentive to customer needs and feedback (advantageous)LeadershipAbility to work independently and take ownership of tasks and processes (essential)Ability to organize, prioritize and structure the tasks for oneself and direct reports (essential)Attentive to detail and works with precision (advantageous)Willingness to learn new skills & knowledgesAbility to maintain high integrity & complianceAction oriented, delivery driven, change agent (advantageous)Lead by example to deliver high quality service, customer satisfaction (advantageous)Role model and coach to direct reports and peers (advantageous)Ability to influence across reporting and geographical boundariesBackground and ExperienceGraduate degree with specialization in HR or business administration3 - 5 years hands on experience in HR, support areas, transformation project, HR Operations, or related field in an international, multicultural, complex environment (advantageous)Experienced in payroll processes, policies, and systems landscape harmonization (advantageous)Experience in working remotely with different teams (advantageous)Pursueprogress , discoverextraordinary
Better is out there. Better medications, better outcomes, better science. But progress doesn't happen without people – people from different backgrounds, in different locations, doing different roles, all united by one thing: a desire to make miracles happen. So, let's be those people.At Sanofi, we provide equal opportunities to all regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, ability or gender identity.Sanofi is dedicated to supporting people through their health challenges. We are a global biopharmaceutical company focused on human health. We prevent illness with vaccines, provide innovative treatments to fight pain and ease suffering. We stand by the few who suffer from rare diseases and the millions with long-term chronic conditions.With more than 100,000 people in 100 countries, Sanofi is transforming scientific innovation into healthcare solutions around the globe.Why Sanofi
As an organization, we change the practice of medicine; reinvent the way we work; and enable people to be their best versions in career and life. We are constantly moving and growing, making sure our people grow with us. Our working environment helps us build a dynamic and inclusive workplace operating on trust and respect and allows employees to live the life they want to live.#J-18808-Ljbffr