**ESSENTIAL DUTIES AND RESPONSIBILITIES**:- To administer the procurement processes (RFQ/RFT/RFA) for CAPEX and Maintenance projects; and achieve completeness within the KPI.- Monitor the preparation of the Tender documents within the KPI after approval at the TSC for CAPEX projects.- Managing the sourcing process for the potential Vendors for the Tender processes.- To liaise with the Process Owner on the preparation of the Tender Document and arrangement of tender briefing & site visit.- Managing the creation of the RFQ/RFT/RFA in the Procurement system and providing necessary assistance to the Vendor during the submission processes.- Preparation of the progress report for each project sent for Tender processes.- Managing the safekeeping of the Tender Deposit and arranging for the return of the deposit to the unsuccessful Vendor once the project is awarded.- Safeguard Company interest by ensuring the Insurance cover note and Performance Bond for the CAPEX project is ready and submitted prior to project commencement.- Managing Contract Masterfile to ensure the Contract is valid and renewed on time by sending a monthly reminder to all process owners.- Liaison person to the Legal Department for the process of Letter of Award and Service Agreement.- Managing new Vendor registration processes; from compiling the documents for the prequalification process, notifying and following up for Technical and Financial evaluation, and notifying the status of registration of the Vendor.- To prepare and manage Vendor database for annual review.- Monitor and identify any enhancement to the current process flow for the tender process.- Assisting in managing staff under the procurement division on tender-related matters.- Commenting on enhancement for automation under the current tender process flow.**SKILLS AND REQUIREMENTS**:- At least a degree holder and 3 years of experience in project administration.- Excellent written and verbal communication.- Strong interest and high-level understanding of Contract and Tender Management- Working knowledge of Microsoft Word, Excel & PowerPoint.- Extremely detail-oriented.- Ability to multi-task and handle numerous projects simultaneously.- Works well under pressure and within timeline constraints.- Motivated and self-starter.- Works well individually and in a team setting**Human Resources Department****Westports Malaysia Sdn Bhd**5th Floor, Tower Block, P.O. Box 266, Pulau Indah, 42009 Port Klang, Selangor Darul EhsanTel: 03-3169 4000 Fax: 03-3169 4101- Profile Picture (jpeg, jpg and png file only)- School education certificate (jpeg, jpg and png file only)- Tertiary education certificate (jpeg, jpg and png file only)- Resume (pdf file only)- Latest three (3) month payslip (pdf, jpeg, jpg and png file only)
