The Tun Razak Exchange is a development poised to be Malaysia's new international business and financial district. At the heart of this urban transformation is The Exchange TRX, a city defining development designed to create the ultimate experiential environment, from retail to dining, entertainment and world class hotels.
We are seeking a dynamic and creativeReceptionist cum Adminto join our team. The position involves the management of daily operations within the Centre Management Office (CMO), the coordination of administrative tasks, and the assurance of a smoothly functioning office environment. Strong organizational and communication skills are essential, along with a commitment to cultivating a positive and efficient workplace. These attributes are crucial for making a meaningful contribution to the organization's success
Your duties include but not limited to the following:
Reception and Office Management
Attend to visitors by greeting them, direct them to destinations, direct calls to relevant parties, and relay message if necessary.
Uphold professional appearance and behaviour when attending to the public, and clients.
Maintain a clean, organized, and pleasant office environment including meeting rooms and pantry by coordinating office cleaner and technician with Facilities Management.
Assist in meeting room bookings and arrangement required.
Prepare drinks to VIP guests whenever required.
General Administrative Support
Manage emails, courier services and attending to correspondence in a professional and efficient manner.
Updating Key Contacts on monthly basis and Team Key Responsibilities on quarterly basis.
Checking Claim Box (for staff claim collection) and mailbox at Ground Floor frequently to ensure important documents reach on time.
Record documents/items received from external parties for tracking purposes.
Procurement Support
Provide purchase order (PO) support from preparation, approval follow-up to receiving in Yardi System for Centre Management Office (CMO).
Manage and replenish pantry supplies (groceries) and office supplies/essentials (stationery, equipment, tools and furniture) by monitoring inventories.
Ensuring orders are placed within budget guidelines, track orders and follow up on deliveries.
Arrange loading bay slot booking and coordinate with Dock Master on the delivery matters when necessary.
Event Coordination:
Assist office events coordination (eg: birthdays, festive celebration, townhall, team building, etc.) including decorations, vendor management & payment, catering arrangements).
Financial and Records Management:
Process invoices, bills, and receipts, ensure accuracy of records and submit to Finance for payment arrangement.
Organize and maintain company documents and files in a secure and efficient manner (electronic and physical).
To be considered for this role
2-3 years of experience in a similar capacity.
Professional personal presentation and great communication skills.
Pays attention to detail, reliable, proactive and demonstrates initiative, able to work with minimal supervision.
5 days a week
Our office is walking distance from TRX MRT Station.
22 days annual leave per year plus 3 days of wellbeing leave
Medical, Dental and Inpatient coverage for self and dependant.We work with purpose to design, build and curate places where people want to be and care about. In partnership with stakeholders, we generate social, environmental, and economic value to cities and communities. As leaders in our space, we take responsibility. That's why we've made it our mission to reach net zero carbon emissions by 2025 and absolute zero by 2040. Our industry's most aggressive targets. By far.
We love a challenge and solving problems. Our clients come to us when it's important: to handle complexity, drive diversity, offer strategic and long-term value, and to create innovative solutions.
Lendlease is a diverse, flexible, and inclusive employer of choice. We engage, enable, and empower our people. Inclusion sets us all up for success.If you feel this position is suited to your skills, experience, and career aspirations, please apply on the link. To find out more about us and to explore all other opportunities visit www.lendlease.com/careers.
Lendlease is committed to being a diverse and inclusive employer of choice by engaging, enabling and empowering our people. All qualified applicants will receive consideration for employment and we are happy to consider flexible working arrangements. Inclusion sets us all up for success and we particularly encourage applications from currently under-represented groups in our industry including those who self-identify as women, black, Asian, minority ethnic, lesbian, gay, bisexual, transgender and/ or disabled.
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