Registry Staff - Audit and Registry Operations OfficerThe Registry Staff - Audit and Registry Operations officer is responsible for overseeing audit processes, maintaining data integrity, and managing day-to-day registry operations to ensure efficient and compliant record-keeping. This role requires expertise in the education sector, experience in audit processes, and proficiency in Education Organization Management Systems (EOMS). The individual will support the smooth operation of the registry by managing student records, assisting with course enrollments, handling transcript requests, and ensuring compliance across all registry functions.
Key Responsibilities:Audit Preparation and Management
Prepare and organize documentation required for audits, ensuring all records are comprehensive and up-to-date.
Conduct regular internal audits of student and staff records to ensure compliance with institutional policies and regulatory standards.
Identify discrepancies and work closely with relevant departments to correct them promptly.
Support external audits by acting as the point of contact and coordinating documentation requests.
Data Integrity and Compliance
Regularly review and update data to comply with EOMS and institutional policies.
Ensure records are accurately stored, organized, and easily retrievable for audits and routine registry functions.
Stay current with education sector regulations, compliance standards, and best practices, updating processes as needed.
Reporting and Documentation
Prepare detailed reports on registry operations, audit findings, and compliance status.
Document registry processes, audit trails, and corrective actions taken to ensure continuous improvement.
Create management summaries on audit results, key issues, and proposed actions for compliance enhancement.
Liaison and Communication
Serve as a primary contact between the registry department and internal/external auditors, facilitating smooth communication.
Collaborate with other departments to maintain data accuracy and support institutional goals.
Train and support team members on registry policies, audit preparation, and compliance requirements.
Continuous Improvement and Innovation
Participate in initiatives to improve registry operations, data management, and compliance processes.
Propose process enhancements to optimize document control, student data accuracy, and audit readiness within the department.
Qualifications and Skills Required:Education:Bachelor's degree in Business Administration, Education Management, Accounting, or related field. Certifications in auditing, compliance, or EOMS are preferred.
Experience:Minimum of 3-5 years of experience in the education sector, with a strong focus on audit and registry operations.
Skills:
Expertise in audit processes, regulatory compliance, and EOMS.
High proficiency in data management and student information systems.
Strong organizational skills, with a meticulous attention to detail.
Effective communication and interpersonal skills to collaborate across departments.
Problem-solving and analytical abilities to address discrepancies and process issues.
Thorough understanding of educational policies, record-keeping, and regulatory standards.
Ability to handle sensitive information with confidentiality and professionalism.
Analytical thinking and a proactive approach to maintaining data accuracy and compliance.
Strong commitment to operational efficiency and service excellence.#J-18808-Ljbffr