**Job Title:** Remote Administrative Assistant
**Company:** Hilton
**Location:** George Town, Penang, MY
**Job Type:** Part-Time
**Seniority Level:** Entry Level
**Years of Experience:** 1 Year
### Job Description
Join Hilton, a global leader in the hospitality industry, as a Remote Administrative Assistant. In this entry-level, part-time role, you will play a vital part in our dynamic team, contributing to the seamless operations of our remote workforce. The ideal candidate should thrive in an energetic and rapidly evolving work setting, and exhibit a strong commitment to excellence and professionalism.
### Key Responsibilities
- **Administrative Support:**
- Provide general administrative support to various departments, ensuring efficient workflow and operations.
- Manage files and documents digitally, maintaining organization and accuracy.
- Assist in coordinating meetings, including scheduling, sending out reminders, and taking minutes when necessary.
- **Communication:**
- Serve as the point of contact for internal and external stakeholders, responding to inquiries promptly and professionally.
- Prepare and draft clear and concise correspondence, reports, and presentations as required.
- **Scheduling and Coordination:**
- Manage schedules and appointments, ensuring effective time management for team members.
- Help organize and coordinate company events, including travel arrangements, logistics, and other related activities.
- **Data Management:**
- Update and maintain accurate databases, spreadsheets, and internal systems.
- Assist in preparing reports and data analysis to support decision-making processes.
- **Innovation and Improvement:**
- Actively look for ways to streamline administrative processes and improve efficiency.
- Contribute innovative ideas to enhance team performances and operational workflows.
- **People Management:**
- Foster positive relationships within the team and across departments, promoting a collaborative work environment.
- Support onboarding processes for new employees, providing them with necessary resources and information.
### Requirements
- **Education & Experience:**
- A high school diploma or equivalent; an associate degree is a plus.
- Minimum of 1 year of experience in an administrative or support role.
- **Personality Traits:**
- Hardworking: A strong work ethic and willingness to learn.
- Confident: Ability to work independently and make decisions when necessary.
- **Soft Skills:**
- People Management: Exceptional interpersonal skills with the ability to work effectively with diverse groups.
- Innovation: Creative problem-solving skills and the ability to think outside the box to improve processes and systems.
- **Technical Skills:**
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software tools.
- Familiarity with virtual collaboration platforms (e.g., Zoom, Slack, Microsoft Teams).
### Benefits
- **Travel Opportunities:** Experience the hospitality industry firsthand by exploring various Hilton locations.
- **Life Insurance:** Comprehensive life insurance coverage to secure your peace of mind.
- **Remote Work Flexibility:** Enjoy the perks of working from home while maintaining a balanced work-life schedule.
### Working Environment
At Hilton, we cultivate an inclusive and energetic workplace where individuals are empowered to perform their best. You will thrive in a fast-paced environment that encourages innovation, teamwork, and professional growth.
### Application Deadline
Please submit your application by **September 24, 2024** to be considered for this exciting opportunity.
### Equal Opportunity Statement
Hilton is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender identity, national origin, disability, or veteran status.How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
