**Job Title:** Remote Office Manager
**Company:** Hartalega Holdings Berhad
**Location:** George Town, Penang, MY
**Job Type:** Part-Time
**Seniority:** Associate Level
**Years of Experience:** 2
**Job Description:**
Hartalega Holdings Berhad, a leading name in the manufacturing sector, is seeking a dedicated and proactive Remote Office Manager to join our team in George Town, Penang. This part-time position plays a critical role in ensuring our remote office runs efficiently and effectively while upholding our commitment to high-quality standards and operational excellence.
**Key Responsibilities:**
1. **Administrative Oversight:**
- Manage and optimize daily administrative operations of the remote office.
- Develop and implement office policies and procedures to streamline operations.
- Maintain filing systems, both digital and physical, ensuring proper documentation and retrieval.
2. **Communication and Coordination:**
- Serve as the primary point of contact between remote teams and upper management.
- Coordinate meetings, conference calls, and team events, ensuring all necessary materials are prepared and distributed in advance.
- Assist with internal communications, promoting transparency and timely exchange of information.
3. **Resource Management:**
- Monitor and manage office supplies, ensuring adequate inventory and placing orders as needed.
- Oversee the allocation of resources and assist team members with any required supplies or services.
- Manage travel arrangements and itineraries for team members, including booking accommodations and transportation.
4. **Financial and Budget Management:**
- Assist in budgeting processes by tracking office expenses and suggesting cost-effective practices.
- Prepare and review expense reports to ensure compliance with company policies.
- Collaborate with accounting to reconcile ledgers and manage petty cash as needed.
5. **Team Support and Leadership:**
- Provide administrative support to various departments as required, facilitating interdepartmental collaboration.
- Assist in onboarding new employees by coordinating training schedules and preparing necessary orientation materials.
- Lead initiatives to cultivate a positive workplace culture, encourage teamwork, and foster professional development.
6. **Project Management:**
- Oversee specific projects as assigned by management, ensuring timely completion and adherence to company standards.
- Utilize project management tools to track progress, set deadlines, and communicate status updates.
7. **Compliance and Record Keeping:**
- Ensure adherence to company regulations and legal requirements related to office operations.
- Maintain confidentiality of sensitive information and document all processes for easy accessibility.
**Requirements:**
- **Education:** Bachelor's degree in Business Administration, Management, or a related field.
- **Experience:** A minimum of 2 years of relevant experience in office management or administrative roles.
- **Technical Skills:** Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiar with virtual communication tools (e.g., Zoom, Slack).
- **Personality Traits:**
- Independent: Ability to work autonomously and manage tasks with minimal supervision.
- Confident: Exhibit confidence in decision-making and problem-solving within a remote setting.
- **Soft Skills:**
- Negotiation: Capable of negotiating terms and agreements effectively, ensuring win-win outcomes.
- Leadership: Proven leadership skills to inspire and guide remote teams, fostering a collaborative environment.
**Benefits:**
- Visa sponsorship for eligible international candidates.
- Parental leave for new parents to support a healthy work-life balance.
- Travel and spending expenses are covered for work-related travel and activities.
**Working Environment:**
At Hartalega, we cultivate a sense of ownership and responsibility at every level. We believe that empowered staff lead to enhanced productivity and innovation. Our company values collaboration and encourages open communication, allowing each member to contribute their unique insights.
**Application Deadline:** September 28, 2024
**Equal Opportunity Statement:**
Hartalega Holdings Berhad is an equal opportunity employer and embraces diversity in the workplace. We do not discriminate based on race, gender, religion, sexual orientation, age, disability, or any other characteristic protected by law. We welcome applications from all qualified individuals.How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
