Procurement
-Establish viable, cost-effective, and strategic sourcing objectives.
-Ensure commercial, legal, and contractual compliance in all procurement transactions.
-Enforce the company's procurement SOPs, policies, and procedures.
-Prepare plans for the purchase of materials, food and beverages, equipment, services, and other supplies to ensure operational efficiency.
-Review, issue, monitor, and follow up on purchase orders (PO) to ensure on-time delivery and address issues related to unfulfilled orders, short/over-ordered materials, undelivered goods, or damaged items.
-Liaise with overseas suppliers and forwarding agents for shipment clearance of imported materials.
-Follow up on delivery dates and ensure supplier delivery orders (DO) and invoices match POs.
-Coordinate with the Finance department on payments, credit notes (CN), and resolving invoice discrepancies.
-Collaborate extensively with Product, Operations branches, Logistics, Inventory, and Finance teams to ensure smooth business operations.
-Communicate with suppliers to request quotations, negotiate prices, arrange material samples, and manage pricing and artwork approvals.
-Source new suppliers and negotiate with existing ones to ensure competitiveness and relevance; analyze and compare pricing proposals to secure the best deals for the company.
-Oversee procurement and sourcing activities to achieve cost-saving initiatives.
-Maintain good supplier relationships and foster partnerships with businesses and organizations.
-Prepare purchasing reports, records, and update price lists.
-Monitor contracts to ensure suppliers meet expectations, and ensure invoices are approved and paid promptly.
-Track all goods and services ordered and received, maintaining accurate inventory records, including price, quality, and delivery details.
-Process non-inventoried purchase requisitions upon approval from relevant departments, ensuring the requirements are met before purchase.
-Update, control, and verify documentation to confirm materials ordered align with project or campaign requirements.
-Assist with product costing and pricing for both new and existing products.
-Maintain internal product specifications by material and food and beverage category.
-Perform ad hoc tasks as assigned by superiors.
Inventory
-Follow up and expedite the delivery of urgently required materials.
-Monitor and alert teams on low stock levels, potential out-of-stock (OOS) situations, and OOS add-ons, prompting actions from Operations and Customer Service teams.
-Manage short shelf-life, expired, obsolete, and high-stock inventory items.
-Address quality issues with materials by liaising with suppliers and co-manufacturers, coordinating returns, claims (credit notes), and write-off procedures between Operations, Inventory, and Finance teams.
IT
-Update supplier and material information in the system, including payment terms, pricing, order and delivery lead times, and product catalogs in the Bizsupport system.
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; Requirements:-
-Problem-Solving and Attention to Detail
Possesses a strong ability to identify issues, analyze situations, and implement effective solutions with precision.
-Analytical and Strategic Thinking Skills
Demonstrates excellent analytical abilities and the capability to think strategically, ensuring well-informed and goal-oriented decisions.
-Strong Communication and Negotiation Skills
Highly skilled in articulating ideas clearly, fostering collaboration, and negotiating effectively to achieve win-win outcomes.
-Aptitude in Decision-Making and Working with Numbers
Proficient in making sound decisions backed by quantitative analysis and a solid understanding of financial data.
-Key Traits
-Persistent and meticulous in handling tasks and challenges.
-Highly organized, tactful, committed, and reliable, ensuring efficiency and professionalism in all endeavors.
-Educational Qualification
Holds a Bachelor's degree (BSc) in Business Administration, Supply Chain Management, Logistics, or Accounting.