This job is for a Service Coordinator involved in managing maintenance services, inventory, and budgets. You might like this job because it offers a mix of coordination, inventory management, and budget tracking responsibilities.
Employment Type:Full-Time
Posted:few hours ago
Job DescriptionPosition Responsibilities
Quotation process:
Prepare and review maintenance service quotations for clients.
Collaborate with vendors and internal teams to ensure accurate and competitive pricing.
Ensure quotations are approved and documented as per company policies.
PO creation:
Generate Purchase Orders (POs) for approved maintenance services and inventory needs.
Ensure POs are issued accurately and in a timely manner, in line with company procedures.
Manage In and Out Inventory:
Oversee and manage the inventory of maintenance supplies and equipment.
Track inventory levels to ensure sufficient stock is available for ongoing maintenance activities.
Implement effective stock management to prevent overstocking or shortages.
Ordering:
Place orders for materials, parts, and equipment required for maintenance tasks.
Work closely with vendors to ensure timely delivery of items.
Receiving:
Coordinate the receiving of goods and materials.
Ensure all received items meet quality standards and match the purchase order.
Updating Invoices for Budget Tracking:
Maintain and update invoices in the system to provide visibility on spending.
Track and monitor expenses to ensure they align with the allocated budget.
Assist with reporting on budget performance and variances.
Others:
Maintain good relationships with contractors and service providers.
Advocate for adequate, timely, and cost-effective services and respond to any issues that occur during the delivery of services.
Monitor the services being provided and stay up to date on any services for outlets.
Any other assigned duties and responsibilities from time to time.
Job RequirementsQualifications & Experience
At least a Professional Certificate / Diploma in Business Administration, or other related disciplines.
Minimum 1-3 years work experience in administrative/technical support or any related field. Fresh graduates are encouraged to apply.
Proven experience in maintenance coordination or a similar role.
Strong organizational and multitasking skills.
Proficiency in inventory management systems and Microsoft Office Suite.
Good communication and negotiation skills for interacting with vendors and stakeholders.
Familiarity with budgeting and cost tracking is an advantage.
Detail-oriented and proactive in managing tasks.
Ability to work well under pressure and meet deadlines.
Team player with strong collaboration skills.
Excellent presentation, communication, problem-solving, interpersonal, and time-management skills.
A valuable team player and able to work independently.
Computer literate with good command of both written and spoken English and Malay.
Confident, proactive, able to work under pressure and meet tight deadlines.
SkillsMaintenance Coordination
Stakeholder Management
Quotations
Purchase Order Preparation
Company BenefitsEmployee Discount:Enjoy employee discounts on beverage, merchandise, etc at all outlets across Malaysia.
Employee Perk Programmes:Establishment of corporate benefits to offer exclusive discounts or benefits to each employee.
Health and Wellness:Out-patient care and in-patient care are covered for all employees including ongoing wellness programs & activities.
Job Training and Continuing Education:Help to fuel employee career growth.
Extension Leave Benefits:Provide more generous leave days. We have more than 6 other types of leave!
Additional InfoCompany Activity:Last active - few minutes ago
Experience Level:1 - 3 Years of Experience, Entry Level
Job Specialisation:Others
Company ProfileZUS CoffeeFor many, coffee is a daily need. Specialty coffee, however, is often seen as a luxury, something you treat yourself to only on special occasions. We started ZUS Coffee to change this perception. With the best quality ingredients, high-level coffee brewing technology, and an innovative business model, we're evolving the concept of coffee consumption to make specialty coffee affordable for everyone, every day.
Our vision is to be SEA's most personalised talent ecosystem; elevating human progress by helping careers and companies grow.#J-18808-Ljbffr