This job is for a Service Coordinator who handles maintenance service quotations, PO creation, inventory management, ordering, and budget tracking.
You might like this job because it involves coordinating with vendors and ensuring timely service delivery.
Key ResponsibilitiesPrepare and review maintenance service quotations for clients.
Collaborate with vendors and internal teams to ensure accurate and competitive pricing.
Ensure quotations are approved and documented as per company policies.
PO CreationGenerate Purchase Orders (POs) for approved maintenance services and inventory needs.
Ensure POs are issued accurately and in a timely manner, in line with company procedures.
Manage In and Out InventoryOversee and manage the inventory of maintenance supplies and equipment.
Track inventory levels to ensure sufficient stock is available for ongoing maintenance activities.
Implement effective stock management to prevent overstocking or shortages.
OrderingPlace orders for materials, parts, and equipment required for maintenance tasks.
Work closely with vendors to ensure timely delivery of items.
ReceivingCoordinate the receiving of goods and materials.
Ensure all received items meet quality standards and match the purchase order.
Updating Invoices for Budget TrackingMaintain and update invoices in the system to provide visibility on spending.
Track and monitor expenses to ensure they align with the allocated budget.
Assist with reporting on budget performance and variances.
OthersMaintain good relationships with contractors and service providers.
Advocate for adequate, timely, and cost-effective services and respond to any issues that occur during the delivery of services.
Monitor the services being provided and stay up to date on any services for outlets.
Any other assigned duties and responsibilities from time to time.
Job RequirementsQualifications & Experience
At least a Professional Certificate / Diploma in Business Administration or other related disciplines.
Minimum 1-3 years work experience in administrative/technical support or any related field.
Fresh graduates are encouraged to apply.
Proven experience in maintenance coordination or a similar role.
Strong organizational and multitasking skills.
Proficiency in inventory management systems and Microsoft Office Suite.
Good communication and negotiation skills for interacting with vendors and stakeholders.
Familiarity with budgeting and cost tracking is an advantage.
Detail-oriented and proactive in managing tasks.
Ability to work well under pressure and meet deadlines.
Team player with strong collaboration skills.
Excellent presentation, communication, problem-solving, interpersonal, and time-management skills.
A valuable team player and able to work independently.
Computer literate with good command of both written and spoken English and Malay.
Confident, proactive, and able to work under pressure and meet tight deadlines.
SkillsMicrosoft Excel
Budgeting
Cost Control
Negotiation
Company BenefitsEmployee Discount:Enjoy employee discounts on beverages, merchandise, etc., at all outlets across Malaysia.
Employee Perk Programmes:Establishment of corporate benefits to offer exclusive discounts or benefits to each employee.
Health and Wellness:Out-patient care and in-patient care are covered for all employees, including ongoing wellness programs & activities.
Job training and continuing education help to fuel employee career growth.
Extension Leave Benefits:More generous with their leave days.
We have more than 6 other types of leave!#J-18808-Ljbffr