Vendor Management OfficerApply locations Kuala Lumpur posted on Posted 3 Days Ago time left to apply End Date: December 31, 2024 (28 days left to apply) job requisition id JOBREQ_9610
Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.
Job Description
Interrelations
Foster close collaborative interpersonal relationships with colleagues, other departments, suppliers, and auditors.
Reports to Senior Vendor Assurance Specialist.
Works collaboratively across WSM operating functions to provide procurement support and services that ensure the effective and efficient delivery of business value and mitigation of risk.
Formal authorities
Supplier onboarding procedure which includes sanction screening, scoring of the vendor assessment questionnaire, company/bank details validation, and creating/maintaining vendor master data.
Conduct rolling ESG assessments for all existing suppliers.
Collaborate across WSM operating functions to provide procurement support and services.
Other tasks as requested or required by Senior Vendor Assurance Specialist.
Main responsibilities
Maintain all Supplier data to the required standards for compliance with internal or external audits, including:
Sanction Screening for all vendor cases/resolving potential positive matches in LSEG Worldcheck Sanction Screening platform.
Scoring of supplier assessment questionnaire to ensure all vendors meet minimum requirements.
Company and bank details validation with the vendor.
Supplier Registration in SAP S4/BASSnet.
Recording changes of bank details & payment terms.
Placing Suppliers on blacklists as required.
Activating or deactivating suppliers as required.
Supplier credit form/VAT exemption document by fleet as required.
Monitoring vendor registration group email and prioritizing emergency onboarding cases.
Ensure to meet the monthly target for rolling ESG assessment invitations sent to vendors in SIMDOJO, including:
Identify missing emails and update the correct supplier contact person for ESG assessment invitations.
Send reminders to suppliers without progress on completing the ESG assessment every 2 weeks within two months.
Identify suppliers not responding to the ESG assessment within 2 months and initiate approval to blacklist vendors based on the latest invoice payment and last purchase order.
Communicate with vendors if their answers do not meet minimum requirements and request clarification.
Record key performance indicators for Supplier updates and ensure compliance with the SLA.
Qualifications
Mandatory requirements
Diploma/Degree in commerce, business administration, accounting, and/or finance.
Preferably at least 1 year of related experience.
Competency Requirements
Customer-focused with a good command of English (written and spoken).
Strong Stakeholder Management skills.
Good organizational & analytical skills.
High Level of Drive & Determination.
Solution-first approach.
Strong interpersonal skills - ability to get along with diverse personalities and cultures.
Pro-active attitude with a strong sense of ownership.
Independent with good time management.
Possessed technical skills such as BASSnet, SIMDOJO, Ignite, EyeShare, Excel, Word, and SAP S4 will be an added advantage for this role.#J-18808-Ljbffr