Vendor Management Officer

Details of the offer

Vendor Management Officer
Apply locations Kuala Lumpur posted on Posted 11 Days Ago. Time left to apply: End Date: December 31, 2024 (20 days left to apply). Job requisition id: JOBREQ_9610.Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.InterrelationsFoster close collaborative interpersonal relationships with colleagues, other departments, suppliers, and auditors.Reports to Senior Vendor Assurance Specialist.Works collaboratively across WSM operating functions to provide procurement support and services that ensure effective and efficient delivery of business value and mitigation of risk.Formal authoritiesSupplier onboarding procedure including sanction screening, scoring of the vendor assessment questionnaire, company/bank details validation, and maintaining vendor master data.Conducting rolling ESG assessments for all existing suppliers.Collaborate across WSM operating functions for procurement support and services.Other tasks as requested or required by Senior Vendor Assurance Specialist.Main responsibilitiesMaintain Supplier data to required standards for compliance with internal or external audits, including:Sanction Screening for all vendor cases in LSEG Worldcheck Sanction Screening platform.Scoring of supplier assessment questionnaire to ensure vendors meet minimum requirements.Company and bank details validation with the vendor.Supplier Registration in SAP S4 / BASSnet.Recording changes to bank details & payment terms.Placing suppliers on blacklists as required.Activating or deactivating suppliers as required.Supplier credit form / VAT exemption document as required.Monitoring vendor registration group email to prioritize emergency onboarding cases.Ensure to meet the monthly target for rolling ESG assessment invitations to vendors in SIMDOJO:Identify missing emails and update correct supplier contact information.Send reminders to suppliers without progress on the ESG assessment every 2 weeks.Identify non-responsive suppliers and initiate approval to blacklist based on latest invoice payments.Communicate with vendors if their answers do not meet minimum requirements.Record key performance indicators for Supplier updates and ensure compliance with the SLA.QualificationsMandatory requirementsDiploma/Degree in commerce, business administration, accounting, and/or finance.Preferably at least 1 year of related experience.Competency RequirementsCustomer focused with good command of English (written and spoken).Strong Stakeholder Management.Good organizational & analytical skills.High Level of Drive & Determination.Solution-first approach.Strong interpersonal skills with diverse personalities and cultures.Pro-active attitude with strong sense of ownership.Independent with good time management.Technical skills such as BASSnet, SIMDOJO, Ignite, EyeShare, Excel, Word, and SAP S4 are advantageous.About Us
Founded in Norway in 1861, Wilhelmsen is a global maritime group providing essential products and services to the merchant fleet, along with crew and technical management for complex vessels. We are committed to shaping the maritime industry, developing opportunities in renewables, zero-emission shipping, and marine digitalisation. We support a diverse and inclusive workplace, with thousands of colleagues across more than 60 countries, taking innovation, sustainability, and unparalleled customer experiences one step further.#J-18808-Ljbffr


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