**Job Title:** Virtual Assistant - Work from Home
**Company:** Malaysia Airports Holdings Berhad
**Location:** George Town, Penang, MY
**Job Type:** Part-Time
**Seniority Level:** Associate Level
**Years of Experience:** 4
**About Us:**
Malaysia Airports Holdings Berhad is a leading airport management company dedicated to providing exceptional service and innovative solutions that enhance the travel experience. We are committed to our employees' development and well-being, fostering an inclusive environment where everyone can contribute their best.
**Job Summary:**
We are seeking a dynamic and self-motivated Virtual Assistant to join our team. The ideal candidate will possess a strong background in administrative support and project management, with a passion for excellence and a dedication to delivering superior results. This position offers the opportunity to work from home, providing flexibility while enabling you to be an integral part of our operations.
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**Key Responsibilities:**
- Provide high-level administrative and project support to senior management and various departments, ensuring effective communication flow within the organization.
- Coordinate meetings, including scheduling, preparing agendas, compiling and distributing materials, and taking minutes.
- Conduct research and compile data for reports, presentations, and meetings to facilitate informed decision-making.
- Manage email communications, responding on behalf of management as necessary and ensuring timely follow-ups.
- Assist in project management by tracking deliverables, deadlines, and milestones; ensuring projects are completed on time and within scope.
- Develop and maintain organized electronic and physical filing systems, ensuring that all relevant materials are readily available.
- Collaborate with team members to foster a cooperative work environment conducive to achieving shared goals.
- Prepare and manage travel itineraries, booking accommodations, and ensuring compliance with travel policies and procedures.
- Handle expense reporting, ensuring proper documentation and adherence to company policies.
- Build and maintain strong relationships with colleagues, clients, and partners to ensure effective collaboration and communication.
- Adapt to new technology and systems, and continuously seek process improvements to enhance operational efficiency.
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**Requirements:**
**Educational Background:**
- Bachelor's degree in Business Administration, Management, or a related field is preferred.
**Experience:**
- A minimum of 4 years of experience in administrative support, project management, or a similar role.
**Technical Skills:**
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiar with project management software/tools.
- Comfortable using communication platforms (e.g., Zoom, Slack) and task management tools (e.g., Trello, Asana).
**Personal Traits:**
- Passionate about providing excellent support and service.
- Dedicated to continuous professional development and improvement.
**Soft Skills:**
- Strong project management skills with the ability to prioritize competing tasks.
- Excellent cooperation skills, fostering a collaborative team environment.
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**Benefits:**
- Travel opportunities that may include attending meetings and events within and outside Malaysia.
- Coverage for travel and related expenses.
- Disability insurance for added peace of mind.
**Working Environment:**
- You will be part of a supportive and enthusiastic team that values building strong relationships with colleagues, clients, and partners. We prioritize a culture of cooperation, respect, and mutual support.
**Application Deadline:**
Please submit your application by September 28, 2024.
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**Equal Opportunity Statement:**
Malaysia Airports Holdings Berhad is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage applicants from diverse backgrounds to apply and will provide reasonable accommodations for individuals with disabilities throughout the application process.
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If you are a passionate and dedicated professional seeking a rewarding part-time opportunity and enjoy working in a collaborative, virtual environment, we invite you to apply and be part of our journey in enhancing the travel experience in Malaysia.How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
