Responsibilities:
Property and Contract Management:
-Manage company properties and handle contract renewals.
-Keep track of listing renewals, certificates, agreements, and maintain softcopy records.
-Ensure proper record keeping of important documents.
Secretarial and Administrative Support:
-Manage overall general office administration including office upkeep and cleanliness, maintenance of equipment, stationeries, office supplies, and other admin-related tasks.
-Provide secretarial, administrative, and operational support to the department, including correspondence, time management, typing, filing, and upkeep of office equipment.
-Manage suppliers and oversee general office management tasks including access, stationery, photocopy machines, cartridges, keys, office building maintenance, parcels, parking, and complaints.
Office Maintenance and Repairs:
-Coordinate repairs and maintenance for office facilities, furniture, and equipment.
-Liaise with management officers
-Manage day-to-day office operations and renewal of maintenance contracts.
Communication:
-Handle incoming emails, calls, and general inquiries, and maintain contact lists.
-Assist with the onboarding of new hires, including business cards, and supplies.
-Update and maintain the member directory.
-Provide information by answering questions and requests.
Document Production and Distribution:
-Distribute correspondence, letters, faxes, and forms.
-Perform administrative duties such as filing, typing, copying, binding, and scanning.
Policy Compliance:
-Maintain a clean, well-kept, and conducive office environment in compliance with SOP.
Visitor Management:
-Welcome visitors and direct them appropriately.
-Update calendar, manage occupancy of conference room and meeting room
-Receive visitors, addressing their needs and concerns professionally.
Office Purchasing:
-Manage purchasing of stationery and pantry stocks.
-Track and order office supplies as needed.
-Monitor and control the usage of stationery and pantry items.
Additional Responsibilities:
-Support overall administrative work to ensure smooth daily operations.
-Assist in organizing events, such as company annual dinner, company activities, company trips
-Handle personal claims for staff.
-Perform other ad-hoc tasks as needed.
(Apply now at
; Requirements:-
-Diploma or Degree in any relevant field
-Proven experience as an Admin Executive or in a similar administrative role.
-Excellent organizational and multitasking abilities.
-Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
-Strong communication skills, both written and verbal
-Positive working attitude and responsible
-Ability to handle confidential information with discretion.
-Detail-oriented and able to work independently.
