**Job Title:** Administrative Assistant - Remote Work
**Company:** Petronas
**Location:** George Town, Penang, MY
**Job Type:** Part-time
**Seniority:** Associate Level
**Years of Experience:** 3
### **Job Description**
Petronas is seeking an enthusiastic and detail-oriented **Administrative Assistant** to support our team on a part-time remote basis. As an integral part of our organization, you will be responsible for managing various administrative tasks and contributing to the efficient functioning of our operations. This position requires a proactive individual who thrives in a fast-paced environment and is passionate about delivering exceptional service.
### **Key Responsibilities**
- **Administrative Support:** Provide comprehensive administrative support to senior management and team members, including scheduling appointments, managing calendars, and organizing meetings.
- **Communication Management:** Answer and direct inbound communications, including emails and phone calls. Ensure timely and professional responses to inquiries, fostering a positive and engaging company image.
- **Documentation and Reporting:** Maintain organized records and files, both physical and digital. Prepare and format reports, presentations, and other documentation as requested. Perform data entry and accurately manage databases.
- **Project Coordination:** Assist in the coordination of projects by tracking timelines, deliverables, and expenses. Ensure all project documentation is up-to-date and easily accessible.
- **Customer Engagement:** Act as a liaison between clients and the organization, ensuring their needs are addressed promptly. Support the team in exceeding customer expectations and delivering delight in every interaction.
- **Process Improvement:** Identify opportunities for improved efficiencies in administrative processes and assist in the implementation of best practices.
- **Training and Onboarding:** Participate in training and professional development initiatives to enhance personal and team skills. Assist in the onboarding process for new hires.
### **Requirements**
- **Education:** A minimum of an associate degree or relevant field experience.
- **Experience:** At least 3 years of administrative support experience in a corporate environment, preferably in a related industry.
- **Skills:**
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Familiarity with project management tools and collaboration software (e.g., Slack, Trello, Asana).
- **Personality Traits:**
- **Adaptable:** Ability to pivot quickly and efficiently in a dynamic work environment.
- **Passionate:** A genuine enthusiasm for providing administrative support and enhancing organizational effectiveness.
- **Soft Skills:**
- **Creativity:** Ability to think outside the box and contribute innovative ideas to improve processes and support the team.
- **Emotional Intelligence:** Strong interpersonal skills that foster effective communication and collaboration with colleagues and clients.
### **Benefits**
- Disability insurance for peace of mind.
- Opportunities for training and professional development to further enhance your skills.
- Travel opportunities to connect with teams and clients in different locations.
### **Working Environment**
At Petronas, we prioritize a working environment focused on exceeding customer expectations and delivering delight in every interaction. Our team is dedicated to fostering a culture of positivity, collaboration, and respect.
### **Application Information**
To apply for this position, please submit your resume and a cover letter outlining your experience and passion for the role. The deadline to apply is **October 6, 2024**.
### **Equal Opportunity Statement**
Petronas is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage applications from candidates of all backgrounds and experiences.How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
