**Job Title: Administrative Associate**
**Company:** British American Tobacco Malaysia
**Location:** George Town, Penang, MY
**Job Type:** Part-time
**Seniority:** Entry Level
**Years of Experience:** 0
**About Us:**
British American Tobacco (BAT) Malaysia is part of a global organization that prides itself on its innovation and adaptability in the fast-evolving landscape of the tobacco industry. Our commitment to a sustainable and responsible business approach, coupled with our focus on cultural diversity, positions us as a leader in the industry. We offer a dynamic working environment that transcends borders, promoting collaboration and the sharing of ideas amongst our fast-growing global team.
**Job Summary:**
As an Administrative Associate, you will play a crucial role in supporting the day-to-day operations of our office in a part-time capacity. This entry-level position is ideal for motivated individuals who are eager to develop their administrative skills within an internationally respected organization. You will assist in a variety of administrative functions, ensuring smooth and efficient office operations.
**Key Responsibilities:**
1. **Administrative Support:**
- Assist in the organization and scheduling of meetings, appointments, and travel arrangements for team members.
- Prepare and manage correspondence, reports, and presentations as required.
- Maintain and update physical and digital filing systems to ensure easy access to documentation.
2. **Data Management:**
- Support the collection, organization, and analysis of data related to administrative tasks.
- Assist in maintaining records, databases, and spreadsheets to ensure accuracy and availability of information.
3. **Communication:**
- Serve as a point of contact for internal and external communications, responding promptly to inquiries with professionalism and clarity.
- Foster effective communication within the team and with other departments to ensure collaborative efforts are well-coordinated.
4. **Research:**
- Conduct basic research and compile relevant data to support decision-making processes and project initiatives.
- Assist in the preparation and presentation of findings to ensure informed discussions.
5. **People Management Support:**
- Collaborate with team members to cultivate a positive workplace culture by assisting in team-building activities and employee engagement initiatives.
- Help coordinate onboarding processes for new hires, ensuring a seamless introduction to the company.
6. **General Office Maintenance:**
- Ensure that office supplies are stocked and maintained, placing orders when necessary.
- Assist with maintaining a tidy and organized office environment conducive to productivity.
7. **Special Projects:**
- Participate in special projects as assigned by senior management, applying research and organizational skills to meet project goals.
**Requirements:**
- **Education:** High school diploma or equivalent; pursuing or completed a degree in Business Administration, Management, or a related field is a plus.
- **Experience:** 0 years of experience; open to recent graduates or individuals looking for a part-time entry-level position.
- **Personality Traits:**
- Passionate about contributing to a dynamic team and eager to take on new challenges.
- Confident in communicating ideas and collaborating with team members.
- **Soft Skills:**
- Exceptional people management skills, with the ability to build strong working relationships.
- Strong research abilities to gather and analyze information effectively.
**Benefits:**
- Remote work flexibility, allowing for a balanced work-life approach.
- Visa sponsorship for eligible candidates.
- Company transportation to ensure commuting ease.
**Working Environment:**
Join a company that transcends borders and fosters global collaboration, acknowledging the unique contributions of each team member and encouraging innovative ideas.
**Application Deadline:** October 7, 2024
**Equal Opportunity Statement:**
British American Tobacco Malaysia is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability status. We encourage individuals from all backgrounds to apply.How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
