It's never been a more exciting time to join Vistra.
At Vistra, our purpose is progress.
We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business – to help our clients achieve progress without friction.
We have an exciting opportunity for you to join our team asAssociate - Corporate Secretarialbased inBangsar South, Malaysia .
Reporting to the Manager, this full-time and permanent position is based in Kuala Lumpur and offers regional coverage, allowing you to make a significant impact on our corporate services and its growth.
Key responsibilities:
Attend meetings accompanied by Seniors, whenever required to do so, even on rest days and public holidays and/or out of town.
Responsible for the timely preparation of AGM Reminders/Documents, Annual Returns, and drafting of Statutory Forms and Documents (e.g., Directors'/Members' Resolutions).
Maintain the statutory books (i.e., Minutes Books, Registers, and other statutory records).
Prepare and draft announcements to Bursa Malaysia Securities Berhad, arrange and attend Board & Committee meetings, including preparation of notices, meeting papers, and drafting of Minutes.
Ensure strict adherence to internal policies/SOPs by team members.
Ensure timely billing (including the capture of all OPEs incurred) and collections.
Ensure best practice of corporate governance and compliance with statutory/regulatory requirements.
Ensure that all clients' documents/records are properly filed in the statutory records at all times and perform proper housekeeping of clients' records.
Ensure that all jobs/assignments are billed, including OPEs captured in a timely manner.
Acknowledge receipt of client's requests/queries/correspondences within 24 hours and respond no later than 2 working days.
Any other tasks as assigned by Management.
Key requirements:
Must have at least 2-4 years of relevant working experience.
Full ICSA qualification/graduate or possess a bachelor's degree in Corporate Administration.
Basic knowledge of Companies Acts, Bursa Malaysia Listing Requirements, CS Guidelines, and other related laws and regulations.
Must possess good communication skills, analytical and problem-solving skills.
Good command of both spoken and written English.
Familiar with filing of statutory forms and Companies Acts.
Able to work independently as well as a good team player.
Good interpersonal skills and able to work as a team.
Good sense of urgency and able to work under pressure.
Able to identify and demonstrate clear comprehension of customer and organizational needs.
Punctuality.
Confident in client-facing ability.#J-18808-Ljbffr