Responsibilities:
Meet with clients to understand their event goals, themes, budgets, and preferences.
Develop detailed event plans and timelines, covering all logistics and arrangements.
Present event proposals to clients and obtain necessary approvals.
Coordinate with internal teams and vendors to ensure all event aspects are covered.
Venue Management:
Oversee all venue operations, including setup, maintenance, and breakdown.
Conduct site visits and ensure the venue meets client specifications.
Manage venue cleanliness, safety, and readiness for events.
Handle bookings, ensuring efficient scheduling and maximizing venue use.
Source and negotiate with vendors for catering, decor, AV equipment, entertainment, and other services.
Build and maintain strong relationships with trusted vendors.
Oversee vendor agreements, timelines, and deliverables.
Logistics and Operations:
Organize transportation, accommodations, and other event-related logistics.
Manage setup logistics like seating, staging, lighting, and sound arrangements.
Oversee the event day, ensuring all elements run as planned.
Address on-site issues or emergencies quickly and effectively.
Budget Management:
Create and manage event budgets, ensuring cost-effective planning and execution.
Monitor expenses and keep events within budget.
Identify cost-saving opportunities while maintaining quality.
Compliance and Safety:
Ensure all events follow legal, health, and safety regulations.
Implement safety and security protocols for events and venues.
Address compliance and safety concerns as they arise.
Post-Event Activities:
Conduct post-event evaluations to assess success and areas to improve.
Gather feedback from clients, attendees, and staff for continuous improvement.
Handle follow-up tasks, like sending thank-you notes and conducting surveys.
Work closely with internal teams, including marketing and sales.
Lead and coordinate event staff, volunteers, and temporary workers.
Promote a collaborative and positive work environment.
Qualifications:
Diploma or Bachelor's degree in Event Management, Hospitality, Marketing, or a related field.
Proven experience in event planning and venue management.
Strong organizational and project management skills.
Excellent communication and interpersonal abilities.
Proficiency in event management software and Microsoft Office.
Ability to multitask and work under pressure.
Willingness to work evenings, weekends, and holidays as needed.
Detail-oriented.
Strong problem-solving skills.
Leadership and team management.
Creativity and innovation.
Supplemental Pay:
Commission pay
Meal provided
Schedule:
Public holiday jobs
How do your skills match this job?Your application will include the following questions:
Which of the following types of qualifications do you have?
How many years' experience do you have as a Venue Coordinator?
How many years' experience do you have as a manager / team lead?
Which of the following Microsoft Office products are you experienced with?
How much notice are you required to give your current employer?
Do you have customer service experience?
How many years' experience do you have in event management?#J-18808-Ljbffr