Administration
Oversees the admin team.
Planning and coordinating administrative procedures and systems and devising ways to streamline processes.
Organize and supervise other office activities (recycling, renovations, event planning, etc.).
Experience in comprehensive administration support such as office management, staff welfare, event organization, procurement, travel management, fixed and asset management, SOP/policy, etc.
Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.
Work with the Admin Team to ensure the office process flow and functions are organized.
Perform any other duties and responsibilities as specified when required by the management/Director.
HR Operations Management
Overseeing the full employee lifecycle, from recruitment and onboarding to performance management and learning and development.
Partnering with managers to provide guidance on employee relations, conflict resolution, and other HR-related matters.
Maintaining compliance with all relevant employment laws and regulations.
Liaise with government statutory bodies for legal and administration requirements.
Support in handling disciplinary issues, complaints, and grievances in accordance with Company policies and rules.
Provide Human Resources advice to the Director so the company can make sound decisions.
Perform any other duties and responsibilities as specified when required by the management/Director.
Information Technology (IT)
Develop and execute a comprehensive IT strategy, aligning it with the company's overall objectives and goals.
Manage IT and admin teams in fostering a culture of continuous improvement in the office needs along with identifying technology needs and providing innovative solutions to enhance operational efficiency.
Manage the IT budget, ensuring cost-effective use of resources.
Lead the company to modernize IT infrastructure, implement new systems, and improve existing ones along with the IT team.
Perform any other duties and responsibilities as specified when required by the management/Director.
Company Secretary
Ensure requirements by Directors are communicated to external Company Secretary.
Monitor and comply with statutory and regulatory deadlines as per Company Secretary advice.
Follow up and compile the necessary documentation for Directors and Shareholders review and signatory.
Perform any other duties and responsibilities as specified when required by the management/Director.
Finance
Oversee Finance Team along with Finance Manager.
Assist the Director in reviewing cash flow and budget while ensuring payments are executed on time to avoid penalties.
Seek Director's approval for all relevant payments and payroll.
Gather relevant information for the Director in support of decision-making.
Connect with Bankers and lead any bank application related to the company.
Support the project team with relevant project applications related to finance and projects.
Perform any other duties and responsibilities as specified when required by the management/Director.
Others
Work with Director and Project Team in leading and supporting The Construction Industry Development Board (CIDB) for the company and ensure all certification, qualification, and requirements are met.
Work with Director and Project Team in leading and supporting Ministry of Finance (MOF) of the company and ensure all certification, qualification, and requirements are met.
Perform any other duties and responsibilities as specified when required by the management/Director.
Job Requirements
Previous experience as aPersonal Assistant, Office Manager, or similar roleis required with experienceoverseeing Office Operations, HR & Admin, Finance & Co-Sec, etc.
Strong organizational and multitasking skills.
Detailed and meticulous in completing tasks.
Excellent communication and interpersonal abilities.
Discretion and confidentiality in handling office matters.
Ability to work independently and take initiative.
Flexible and able to take on novel or ad-hoc tasks.
Valid driver's license and reliable transportation (must have own car).
Ability to converse inEnglish, BM & Mandarin.
Remuneration
Up to MYR 15,000
Consultant in Charge
Rodney Chong| ****** | 016 838 2188#J-18808-Ljbffr