We are on a hunt for an amazing Office Support Admin who will be in-charged in ensuring the smooth running of the office operations.
This position requires a proactive individual with excellent communication skills, a strong ability to multitask, and the ability to maintain a positive and optimistic work attitude.
Key Responsibilities:
Administrative Support : Provide general administrative assistance, including answering phone calls, managing calendars of CEO & COO, scheduling meetings, and coordinating appointments for the C-Suites management.
Data Entry & Record Keeping : Maintain accurate records, manage filing systems (both electronic and physical), and assist with data entry as needed (employee claims & reimbursement, annual leaves utilization, business trips expenses & others).
Office Supplies Management : Monitor and manage office inventory, order supplies, and ensure that office equipment is in good working condition.
Client & Visitor Interaction : Greet and direct visitors, answer inquiries, and ensure a welcoming atmosphere for clients and guests.
Mail & Shipping : Sort and distribute incoming mail, prepare outgoing shipments, and ensure timely delivery of packages and correspondence.
Document Preparation : Assist in the preparation of documents, presentations, and reports as required by team members.
Office Organization : Support office cleanliness and organization, including common areas and workspaces, ensuring a productive and professional environment.
Support for Teams : Assist various departments and team members with administrative tasks and projects as required, offering general office support.
Hiring Requirements:
Education, Experience & Language requirement:
Completed tertiary education certification: Higher Diploma, Degree & onwards.
Minimum of 1-2 years of administrative experience, customer support experience or experience in dealing with documentation, filing and employee support environment.
Strong command in Chinese & English (spoken & written).
Skills & Abilities:
Strong Organizational Skills : Ability to multitask and manage priorities effectively in a fast-paced environment.
Excellent Communication : Strong verbal and written communication skills with an ability to interact professionally with clients, visitors, and staff.
Attention to Detail : Ability to produce accurate and thorough work, paying close attention to detail.
Time Management : Strong ability to manage time efficiently and meet deadlines.
Technical Proficiency : Comfortable with office software (Microsoft Office Suite, Google Workspace, etc.
), phone systems, and office equipment.
Familiarity with project management tools or HR software is a plus.
Problem-Solving Skills : Ability to address challenges and find solutions independently or with minimal guidance.
Company InformationRegistration No.
202301013563
Your application will include the following questions:
What's your expected monthly basic salary?
How would you rate your English language skills?
How would you rate your Mandarin language skills?#J-18808-Ljbffr