**Job Title:** Office Manager - Remote Work
**Company:** Top Glove Corporation Berhad
**Location:** George Town, Penang, MY
**Job Type:** Part-Time
**Seniority:** Associate Level
**Years of Experience:** 4
**About Us:**
Top Glove Corporation Berhad is a leading manufacturer of gloves around the world, committed to maintaining the highest industry standards in terms of quality, sustainability, and integrity. We are on the lookout for a proactive and organized Office Manager to support our remote operations.
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**Job Description:**
As the Office Manager at Top Glove Corporation Berhad, you will play a crucial role in ensuring the efficient operation of our remote office activities. You will be responsible for overseeing various administrative functions, fostering a positive work environment, and enhancing team productivity. This part-time position demands a reliable and confident individual with outstanding people management skills, who can operate independently in a remote setting.
**Responsibilities:**
1. **Administrative Oversight:**
- Coordinate and manage day-to-day office operations and ensure adherence to company policies and procedures.
- Oversee remote team communications and ensure all team members have the necessary tools and resources.
- Maintain organized electronic filing systems, ensuring all documents are easily accessible and securely stored.
2. **Project Management:**
- Assist in planning and executing various projects by coordinating timelines, resources, and personnel.
- Monitor project progress and report on key performance indicators to senior management.
3. **Financial Management:**
- Assist in budget preparation and monitor expenses to ensure compliance with organizational goals.
- Work with finance teams to process invoices, reimbursements, and maintain financial records.
4. **Human Resources Support:**
- Collaborate with HR in managing recruitment, onboarding, and training processes for new hires.
- Support employee engagement initiatives and maintain open lines of communication among remote team members.
5. **Communication & Collaboration:**
- Maintain regular touchpoints with all team members to foster collaboration and ensure project alignment.
- Prepare and deliver presentations and reports to management detailing operational efficiencies and proposed improvements.
6. **Compliance & Ethics:**
- Uphold the highest standards of ethical conduct and integrity in all interactions.
- Ensure that the remote work environment adheres to safety and compliance protocols.
**Requirements:**
- **Educational Background:** Bachelor's degree in Business Administration, Management, or a related field.
- **Experience:** Minimum of 4 years of experience in office management or a similar administrative role, preferably in a remote work setting.
- **Personality Traits:**
- **Confident:** Comfortable making decisions and leading projects with minimal supervision.
- **Reliable:** Dependable in managing responsibilities and meeting deadlines.
- **Soft Skills:**
- Strong analytical skills with the ability to assess issues and propose effective solutions.
- Excellent people management skills, fostering teamwork and ensuring staff morale is maintained.
- **Technical Skills:** Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and familiarity with project management tools (e.g., Asana, Trello).
**Benefits:**
- Dental insurance
- Joining Bonus
- Paid sick leave
**Working Environment:**
At Top Glove Corporation Berhad, we uphold the highest standards of ethical conduct and integrity. This commitment reflects our dedication to creating a positive and fulfilling work environment for our employees.
**Application Deadline:** October 10, 2024
**Equal Opportunity Statement:**
Top Glove Corporation Berhad is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage all qualified individuals to apply, regardless of race, gender, age, disability, sexual orientation, or any other legally protected status.
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If you are passionate about fostering a productive and ethical remote work environment, and you meet the skills and requirements listed above, we encourage you to apply to join our dynamic team at Top Glove Corporation Berhad!How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
