**Job Title**: Online Office Manager
**Company**: British American Tobacco Malaysia
**Location**: George Town, Penang, MY
**Job Type**: Part-Time
**Seniority**: Associate Level
**Years of Experience**: 3
### Job Description:
British American Tobacco Malaysia is looking for a passionate and driven Online Office Manager to join our dynamic team in George Town, Penang. In this part-time role, you will be responsible for maintaining the effectiveness of our online operations, ensuring smooth coordination among various teams, and managing a variety of administrative tasks. You will play a pivotal role in fostering a supportive and efficient work environment by promoting transparency and open dialogue.
### Key Responsibilities:
1. **Office Administration**:
- Oversee daily online operations to ensure efficiency and effectiveness.
- Manage and maintain documentation, filing systems, and digital records in accordance with company policies.
- Respond to emails, inquiries, and correspondence in a timely manner and ensure all communications are professional and clear.
2. **Project Management**:
- Collaborate with various departments to plan, execute, and monitor projects, ensuring alignment with company objectives.
- Develop project timelines, track milestones, and prepare reports to communicate progress and outcomes to management.
- Proactively identify and mitigate potential project risks and challenges.
3. **Digital Communication**:
- Facilitate communication between team members and departments through digital platforms, ensuring everyone is informed and engaged.
- Organize virtual meetings, prepare agendas, and follow up on action items to ensure accountability and completion of tasks.
4. **Financial Administration**:
- Assist in budget management by tracking expenses and processing invoices related to office supplies and project needs.
- Coordinate travel arrangements and reimbursements for team members, ensuring compliance with company policies.
5. **Team Support**:
- Act as a point of contact for team members regarding administrative inquiries and issues.
- Foster a collaborative work environment through open communication and team-building initiatives.
6. **Data Management**:
- Analyze data related to operational efficiency and project performance; make recommendations for process improvements.
- Maintain databases and information systems to ensure data is accurate and up-to-date.
### Requirements:
#### Education:
- Bachelor's degree in Business Administration or related field.
#### Experience:
- Minimum of 3 years in office management or administration.
- Proven experience in project management with the ability to coordinate multiple initiatives simultaneously.
#### Technical Skills:
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and online communication platforms.
- Familiarity with project management software (e.g., Trello, Asana, or equivalent).
#### Personality Traits:
- Driven and results-oriented; consistently strives for excellence in all tasks.
- Passionate about contributing positively to the workplace and team dynamics.
#### Soft Skills:
- Excellent cooperation skills with a natural ability to work collaboratively in a team environment.
- Strong project management capabilities to handle complex tasks and deadlines efficiently.
- Exceptional organizational and time-management skills.
### Benefits:
- Visa sponsorship to eligible candidates.
- Travel and spending expenses reimbursed.
- Vision insurance for you and your dependents.
### Working Environment:
At British American Tobacco Malaysia, we pride ourselves on fostering transparency and open dialogue for effective communication at all levels. We believe in creating a supportive atmosphere where every team member's voice is valued and respected.
### Application Deadline:
Interested candidates are encouraged to apply by **October 2, 2024**.
### Equal Opportunity Statement:
British American Tobacco Malaysia is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
