The Operations and Project Administrator will be responsible for providing comprehensive administrative support across various operational and project functions.
The ideal candidate will be detail-oriented, organized, and capable of managing multiple tasks in a fast-paced environment.
Directly supervisesNone
Directly Reports ToAPAC Operations Manager / Project Manager
Along withProject and Field Teams
Internal RelationshipsAPAC Operations Manager, Technical Manager, Project Manager, Project Engineer
External RelationshipsMain ResponsibilitiesPurchase Order Management:
Raise and process purchase orders for the region in accordance with company policies.
Monitor purchase orders to ensure timely delivery and receipt of goods and services.
Coordinate with suppliers and internal teams to resolve any purchase order discrepancies.
Microsoft AX Support:
Support the finance and operations teams with AX-related queries and tasks.
Ensure data accuracy and integrity within the AX system.
Visa Applications:
Manage visa application processes for team members, ensuring all documentation is accurate and submitted on time.
Liaise with external agencies and government bodies to track visa application status.
Keep team members informed of their visa status and provide assistance where needed.
Purchasing Administration:
Provide administrative support to project teams with purchasing-related tasks.
Assist in sourcing and procurement activities, including vendor selection and negotiation.
Maintain records of purchasing activities and ensure compliance with company procurement policies.
General Administrative Support:
Assist with other administrative duties as required, including scheduling meetings, preparing reports, and maintaining records.
Support the operations team with ad-hoc tasks and projects as needed.
Document Control:
Manage the document control process, ensuring all project documentation is correctly filed, stored, and easily accessible.
Maintain version control of documents and ensure compliance with company and regulatory standards.
Distribute documents to relevant stakeholders as required.
Meeting Coordination:
Organize and coordinate internal and external kickoff meetings, including scheduling, preparing agendas, and distributing meeting materials.
Record and distribute meeting minutes, track action items, and follow up on outstanding tasks.
Ensure smooth communication and collaboration between all meeting participants.
Individual Quality and Safety Responsibilities:To comply with STATS and Client quality, safety and environmental management systems and procedures at all times.
Ensure all accidents/incidents/near misses/hazards are immediately reported to the QHSE team.
QualificationsEducation:High school diploma or equivalent; a bachelor's degree in business administration or a related field is preferred.
Experience:Minimum of 2 years of experience in an administrative role, preferably in operations or project management.
Technical Skills:Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and experience with Microsoft AX (Dynamics) or similar ERP systems.
Communication:Strong verbal and written communication skills.
Organization:Excellent organizational skills with the ability to manage multiple tasks and deadlines.
Attention to Detail:High level of accuracy and attention to detail.
Teamwork:Ability to work collaboratively with various teams and departments.
Personal QualitiesPossess excellent management skills.
Possess excellent communication skills.
Good mechanical aptitude.
Good interpersonal skills and the ability to communicate effectively at all levels.
Ability to motivate self and others.
Ability to work under pressure while maintaining a professional and effective solution to STATS clients and customers.
Ability to meet and exceed client expectations.
The ability to work under pressure whilst achieving maximum productivity, safety and cost effectiveness.#J-18808-Ljbffr