Pa Cum Secretary

Proven experience as PA or Secretary or similar administrative role.At least 3 years working experienced. Sales & Marketing and/or Event Management background is added an advantage.Minimum Diploma in Secretarial Science/Executive Secretary or similar field.Excellent organizational and time management skills.In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry.High integrity and confidentiality.Outstanding communication and negotiation skills.To provide secretarial support to the Executive Directors.Arrange monthly meetings and taking minutes of meeting called to order by Executive Director.Follow-up on outstanding matters including issue reminder on matters brought up in meeting or as and when required.Monitor and ensure proper filing for all documents, files and other important certificates under your charge.Monitor various budgets under your focus and alert Directors on budget variances.Ensures that all matters requiring follow-ups are initiated by the individuals. Alert Directors on non-compliance.Administrator for fax, emails, documents, communication & related.Coordinate meetings.Screen, check and sort folders before forwarding to Executive Director for signature / approval / information.Performs all other scope of works and / or responsibilities which can vary, from time-to-time, as instructed by the Executive Director.Handle confidential documents ensuring they remain secured.Assisting travel arrangements for executives.Receive and screen phone calls and redirect the phone calls appropriately.Performs all other duties other than the above when requested by the Executive Director.