Personal Assistant to Managing Director (Open to Fresh Graduates)Responsibilities:
Executive Schedule Management:Oversee and coordinate the MD's calendar, ensuring efficient scheduling of meetings, strategic sessions, and KPI reviews.
Travel Coordination:Manage complex travel itineraries, including international and domestic flights, accommodations, ground transportation, and visa arrangements, ensuring seamless travel experiences.
Communication Management:Draft, review, and respond to emails, correspondence, and reports on behalf of the MD, ensuring professional and timely communication.
Management Meeting Support:Prepare agendas, compile meeting materials, take detailed minutes, and follow up on action items for management and strategic meetings.
Event and Meeting Planning:Organize and coordinate high-level meetings, conferences, and corporate events, including venue selection, logistics, and attendee management.
Project Management:Assist the MD with special projects, research, and data analysis, providing insights and support for strategic decision-making.
Personal Assistance:Manage personal tasks for the MD, including handling personal finances, coordinating family activities, and overseeing household management.
Confidential Information Handling:Maintain confidentiality of sensitive information, ensuring secure management of documents and communications.
Administrative Support:Perform general administrative duties, including filing, document preparation, and office organization.
Event Organization & Logistics Management:Assist in managing logistics, booking venues, arranging events, and liaising with admins for events and activities.
Task Follow-ups:Track tasks assigned to Heads of Departments (HODs), ensure timely follow-ups, and report back to the MD.
Qualifications:
Experience: Minimum 2-3 years of experience as a PA or EA to senior executives, preferably in a fast-paced, dynamic industry. Open to fresh graduates who are willing to learn and smart in organizing.
Education: Bachelor's degree in Business Administration, Management, or a related field preferred.
Skills: Advanced proficiency in MS Office Suite, calendar management software, and travel booking systems.
Required Skills:
Exceptional Organizational Skills: Ability to manage multiple high-priority tasks and projects simultaneously.
Excellent Communication: Strong verbal and written communication skills, with the ability to interact with senior management and external parties.
Proactive Problem Solver: Ability to anticipate needs, identify issues, and implement effective solutions.
Detail-Oriented: High level of accuracy and attention to detail, especially in scheduling and document preparation.
Adaptability: Flexibility to adjust to changing priorities and schedules in a fast-paced environment.
Discreet and Trustworthy: Proven ability to handle confidential information with discretion and integrity.
Technical Proficiency: Proficiency in Microsoft Office Suite, travel management tools, and executive communication platforms.
Event Coordination: Experience in organizing corporate events and high-level meetings.
Project Management: Strong ability to manage projects, including research and data analysis, to support executive decision-making.
Follow-up Skills: Strong ability to track and follow up on tasks, ensuring completion and timely reporting.
Your application will include the following questions:
Which of the following statements best describes your right to work in Malaysia?
What's your expected monthly basic salary?
Which of the following types of qualifications do you have?
How many years' experience do you have as a Personal Assistant to the Managing Director?
How would you rate your English language skills?#J-18808-Ljbffr