Procurement Executive
(J-JJLEM-24-0000021)Responsible for the procurement, logistics, and shipping requirements for projects undertaken by the company. This includes sourcing, evaluating, negotiating, procuring, and executing the purchase of materials/services from both local and overseas suppliers.
Responsibilities1) Procurement and Order Processing
Compile and compare all proposals on pricing and commercial conditions, liaise with the engineering team to develop the most competitive price/value relationship, and establish the best option for technical supplies.
Negotiate with suppliers on the identified options for best value regarding price, commercial conditions, terms of payment, delivery conditions, technical conformity, guarantees, and support/delivery of technical services, engineering documents, and spares.
2) Expediting, Logistics, and Shipment
Develop import and export shipping plans and schedules, managing the flow of goods and services from suppliers to clients within the contractual delivery period while fulfilling the agreed payment terms in a timely and cost-efficient manner.
Coordinate groundwork with clients and their forwarders for shipment arrangements and equipment receiving at the port of embarkation and destination port. Supervise equipment packing and container/cargo stowage plans for optimal turnaround inventories in various warehouses and ports of origin. Provide timely pre-alert shipment/delivery advice and confirmed shipment advice. Conduct on-site visits for fabrication status and equipment checks, attend port meetings, and oversee direct loading/unloading of heavy and long-lead equipment when needed.
Follow up on actual shipment/delivery arrivals at destinations and generate packing list booklets. Attend open box inspections with project team members and coordinate for missing/damaged/replacement items should they arise.
3) Financial, Invoicing, and Reports
Generate and liaise for LC/BG establishment as well as prepare documentation for LC presentation/BG claims, ensuring payment receipt.
Validate suppliers/forwarders' invoices, process for approval and payment, and ensure completeness of necessary supporting documents, progress reports, and technical documents as per specific project requirements.
Monitor cash flow requirements for projects and generate monthly reports to financial accounting (FA) to plan for cash flow requirements.
Required QualificationsMinimum a Degree Holder in Business Administration or equivalent.
3 - 4 years of working experience in procurement and logistics execution. Fresh graduates are welcome to apply.
Computer literate and proficient in Microsoft Office (Word, PowerPoint, Excel).
Good communication and negotiation skills; able to work independently.
Working knowledge of SAP SD & MM modules will be an added advantage.#J-18808-Ljbffr