**Job Title:** Remote Administrative Assistant
**Company:** Sunway Construction Group Berhad
**Location:** George Town, Penang, MY
**Job Type:** Part-Time
**Seniority Level:** Associate Level
**Years of Experience:** 3
---
**Job Description:**
Sunway Construction Group Berhad is seeking a highly organized and motivated Remote Administrative Assistant to join our dynamic team. This part-time position is an excellent opportunity for individuals who thrive in a fast-paced environment and possess a strong ability to adapt to changing circumstances. The ideal candidate will support various administrative tasks, ensuring the smooth operation of our office functions and contributing to our overall mission of excellence.
---
**Key Responsibilities:**
1. **Administrative Support:**
- Manage and maintain calendar appointments, scheduling meetings, and coordinating conference calls.
- Prepare and edit correspondence, reports, and presentations ensuring accuracy and professionalism.
- Organize and manage electronic files, documents, and records, maintaining a systematic filing system.
2. **Communication Management:**
- Serve as the first point of contact for internal and external communications, responding to inquiries promptly and professionally.
- Facilitate communication among teams, stakeholders, and clients via email, phone, and video conferencing platforms.
3. **Project Coordination:**
- Assist in planning and coordinating projects by tracking deadlines and ensuring deliverables are met in a timely manner.
- Monitor project progress and prepare status reports as needed.
4. **Data Management:**
- Collect, analyze, and prepare data for analysis and reporting purposes.
- Maintain databases and record-keeping systems, ensuring data integrity and confidentiality.
5. **Operational Support:**
- Support the execution of various administrative functions including expense tracking, invoicing, and budgeting activities.
- Assist in the onboarding process of new team members by preparing welcome materials and facilitating training schedules.
6. **Continuous Improvement:**
- Participate in the development of standard operating procedures and suggest improvements for enhancing operational efficiency.
- Stay updated on industry trends and best practices to support the company's goals.
7. **Cross-functional Collaboration:**
- Collaborate with various departments to support initiatives and projects, ensuring effective communication and resource allocation.
- Engage with team members in problem-solving and decision-making processes to foster a proactive working environment.
---
**Requirements:**
- **Education & Experience:**
- Bachelor's degree or equivalent in Business Administration or a related field.
- A minimum of 3 years of experience in an administrative support role, preferably in a construction or engineering environment.
- **Skills:**
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Strong time management skills with the ability to prioritize tasks effectively and manage multiple projects simultaneously.
- Excellent critical thinking and problem-solving abilities to navigate challenges and provide solutions.
- **Personality Traits:**
- Highly motivated with a strong sense of initiative and self-direction.
- Adaptable and open to change, with the ability to embrace new technologies and processes.
- **Soft Skills:**
- Exceptional interpersonal and communication skills, both written and verbal.
- Strong attention to detail with a commitment to accuracy and excellence.
---
**Benefits:**
- Disability insurance.
- Free accommodation.
- Free food.
---
**Working Environment:**
Join us in a culture that embraces change and responds resiliently, fostering an environment where innovation is encouraged, and personal and professional growth is supported.
---
**Application Deadline:** September 29, 2024
**Equal Opportunity Statement:**
Sunway Construction Group Berhad is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage applicants from all walks of life to apply and contribute to our vibrant community.How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
