**Job Title:** Remote Secretary
**Company:** IHH Healthcare Berhad
**Location:** George Town, Penang, MY
**Job Type:** Part-time
**Seniority Level:** Associate Level
**Years of Experience Required:** 4
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**Job Description:**
IHH Healthcare Berhad, a leading healthcare provider, is seeking a dedicated and confident Remote Secretary to join our dynamic team. This part-time position offers the flexibility of remote work and is an excellent opportunity for individuals looking to balance work-life commitments while contributing to a leading healthcare organization.
**Key Responsibilities:**
1. **Administrative Support:**
- Provide comprehensive administrative support to executive-level managers, including calendar management, appointment scheduling, and email correspondence.
- Prepare, edit, and organize documents, reports, and presentations for meetings and conferences.
2. **Communication Management:**
- Serve as a point of contact for internal and external stakeholders, ensuring timely and professional communication.
- Handle phone calls and inquiries, redirecting them as necessary, and following up on pending matters.
3. **Data Management:**
- Maintain and update electronic filing systems; ensure confidentiality and security of sensitive information.
- Assist in data entry tasks and generate reports for various departments as required.
4. **Event Coordination:**
- Support the planning and execution of internal meetings, training sessions, and corporate events; manage logistics such as venue bookings and catering arrangements.
- Coordinate travel arrangements for executives, including booking flights, accommodations, and transportation.
5. **Project Support:**
- Assist in the management and tracking of special projects and deadlines, collaborating with team members to ensure timely completion.
- Prepare agendas, take minutes of meetings, and distribute follow-up actions.
6. **Continuous Improvement:**
- Contribute to the enhancement of office procedures and administrative processes to improve efficiency.
- Foster a proactive work environment by engaging in problem-solving and proposing innovative solutions.
**Requirements:**
- **Education:**
- Associate degree or equivalent in Administrative Support, Business, or related field.
- **Experience:**
- Minimum of 4 years of experience in a secretarial or administrative support role, preferably in the healthcare industry.
- **Skills:**
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software tools.
- Strong organizational skills with attention to detail and the ability to multitask effectively.
- Excellent verbal and written communication skills in English.
- **Personality Traits:**
- Confident, with the ability to interact professionally with all levels of staff and external partners.
- Dedicated to achieving excellence and striving for high quality in performance.
- **Soft Skills:**
- Strong presentation skills, with the ability to convey information clearly and effectively.
- Effective people management skills, demonstrating the ability to work collaboratively and harmoniously within a team.
**Benefits:**
- Travel and spending expenses related to job functions.
- Free food during work hours.
- Profit sharing opportunities based on corporate success and individual performance.
**Working Environment:**
We foster a culture that encourages employees to think and act like entrepreneurs. Join us in cultivating a work atmosphere where innovation, dedication, and individual contribution are valued.
**Deadline to Apply:** ********
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**Equal Opportunity Statement:**
IHH Healthcare Berhad is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
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If you meet the qualifications and are ready to make an impact in the healthcare industry, we look forward to receiving your application!How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
