**Job Title:** Office Manager - Work from Home
**Company:** Kossan Rubber Industries Berhad
**Location:** Johor Bahru, Johor, MY
**Job Type:** Part-time
**Seniority:** Associate Level
**Years of Experience:** 2+
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**Company Overview:**
Kossan Rubber Industries Berhad is a leading manufacturer of rubber products based in Johor Bahru. We focus on quality and customer satisfaction, continually striving to innovate and improve our operations. We take pride in our commitment to sustainability and efficiency in all aspects of our business.
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**Job Overview:**
We are seeking a dedicated and passionate Office Manager to join our remote team. This position is vital to supporting our daily operations and ensuring that administrative functions run smoothly and efficiently from a home office environment. The ideal candidate will be highly motivated and possess strong organizational skills, as well as the capability to manage multiple tasks with ease.
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**Key Responsibilities:**
1. **Administrative Support:**
- Manage and oversee day-to-day office operations and administrative functions.
- Organize and maintain files, documents, and records both digitally and in physical form.
- Assist in the preparation and coordination of reports and presentations.
2. **Communication Management:**
- Handle incoming and outgoing communications, including emails and phone calls, ensuring timely responses.
- Liaise with internal teams and external stakeholders to facilitate smooth operations.
- Coordinate and schedule meetings, taking minutes and ensuring follow-up on action items.
3. **Financial Administration:**
- Assist with budgeting, invoicing, and financial reporting as necessary.
- Maintain expense reports and manage office supply orders and inventory.
4. **Project Coordination:**
- Support project management activities by tracking progress, deadlines, and budgets.
- Work collaboratively with cross-functional teams to ensure project goals are achieved.
5. **Customer Relations:**
- Engage with customers to understand their needs and expectations.
- Work towards exceeding customer expectations in all administrative functions.
- Address customer inquiries promptly and professionally.
6. **Team Support:**
- Help onboard new team members by providing training on administrative procedures.
- Promote teamwork and collaboration within the remote team through effective communication.
7. **Innovation and Improvement:**
- Identify and implement process improvements to enhance operational efficiency.
- Utilize innovative approaches to solve problems and streamline workflows.
8. **Negotiation and Vendor Relations:**
- Negotiate contracts and agreements with vendors and service providers.
- Build and maintain relationships with suppliers to ensure optimal service delivery.
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**Qualifications:**
**Required:**
- Bachelor's degree in Business Administration or a related field.
- Minimum of 2 years of experience in an administrative or office management role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Strong organizational and time management skills with the ability to prioritize tasks effectively.
**Preferred:**
- Experience in a remote working environment.
- Familiarity with project management software or tools.
- Knowledge of financial principles and basic accounting practices.
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**Personality Traits:**
- Passionate about supporting team and company objectives.
- Highly motivated and proactive in identifying and solving problems.
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**Soft Skills:**
- Excellent negotiation skills to liaise with vendors and partners.
- Strong innovative mindset to think creatively and implement new processes.
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**Benefits:**
- Disability insurance to provide peace of mind and support.
- Gym membership to encourage a healthy work-life balance.
- Retirement plan to help secure your financial future.
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**Working Environment:**
At Kossan Rubber Industries Berhad, we are dedicated to understanding and exceeding customer expectations. Our remote working environment fosters a culture of collaboration, accountability, and continuous improvement.
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**Application Deadline:**
Please submit your application by ******** .
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**Equal Opportunity Statement:**
Kossan Rubber Industries Berhad is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, religion, gender, sexual orientation, gender identity, national origin, disability, or any other characteristic protected by law.
We look forward to welcoming passionate and driven individuals to our team!
How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
