**Job Title:** Online Office Manager
**Company:** Top Glove Corporation Berhad
**Location:** Johor Bahru, Johor, MY
**Job Type:** Part-Time
**Seniority Level:** Associate Level
**Years of Experience:** 4
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**About Us:**
Top Glove Corporation Berhad is the world's largest manufacturer of gloves, dedicated to quality, sustainability, and innovation. We pride ourselves on creating a positive impact on the lives of our employees, customers, and the communities in which we operate.
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**Position Overview:**
As an Online Office Manager at Top Glove Corporation Berhad, you will play a vital role in ensuring the smooth and efficient operation of our online administrative activities. You will be responsible for overseeing day-to-day tasks, managing online communications, and facilitating a productive working environment. Your contributions are essential to enhancing our digital interactions and supporting our team effectively in a fast-paced, flexible workspace.
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**Key Responsibilities:**
1. **Administrative Support:**
- Coordinate and manage online scheduling, meetings, and appointments for team members.
- Maintain and organize electronic files and documents, ensuring accessibility and confidentiality.
- Assist in preparing reports, presentations, and other documentation as required.
2. **Communication Management:**
- Serve as the primary point of contact for online communication, handling correspondence via email, chat, and video conferencing platforms.
- Facilitate effective communication between team members and departments to ensure alignment on objectives and projects.
3. **Project Coordination:**
- Support the planning and execution of projects by tracking progress, deadlines, and deliverables.
- Collaborate with various teams to ensure resources are allocated efficiently and effectively.
4. **People Management:**
- Foster a collaborative online work environment by promoting positive engagement and communication among team members.
- Assist in onboarding new employees, including training on digital tools and platforms.
5. **Process Improvement:**
- Identify areas for efficiency improvements in online office operations and propose actionable solutions.
- Implement and maintain best practices for digital tools and platforms used within the organization.
6. **Reporting and Analysis:**
- Prepare regular updates and performance reports regarding office operations and communications.
- Analyze data to inform decision-making and strategy development.
7. **Adaptability:**
- Quickly respond to changes in priorities or tasks, demonstrating a drive to keep up with the dynamic needs of the organization.
- Maintain a solution-oriented mindset to tackle challenges that arise within the online operational framework.
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**Requirements:**
- **Education:** A degree in Business Administration, Management, or a related field is preferred.
- **Experience:** Minimum of 4 years in an office management or administrative role, especially in a virtual environment.
- **Technical Skills:** Proficiency in Microsoft Office Suite, Google Workspace, and online project management tools such as Trello, Asana, or equivalent platforms.
- **Personality Traits:**
- Driven: A self-starter who shows initiative and dedication to achieving goals.
- Passionate: A genuine enthusiasm for supporting others and enhancing organizational efficiency.
**Soft Skills:**
- **People Management:** Ability to foster relationships and collaborate effectively with diverse teams.
- **Persuasion:** Strong communication and interpersonal skills to influence and motivate team members towards common goals.
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**Benefits:**
- **Parental Leave:** Generous parental leave policy to support work-life balance for new parents.
- **Relocation Allowance:** Financial assistance for candidates willing to relocate for the position.
- **Company Transportation:** Transportation options provided to ensure ease of travel within corporate locations.
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**Working Environment:**
Join us in a flexible environment that adapts swiftly to change, allowing you to thrive in your role while maintaining a healthy work-life balance.
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**Application Deadline:**
Please submit your application by **October 21, 2024.**
**Equal Opportunity Statement:**
Top Glove Corporation Berhad is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or any other characteristic protected by law.
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If you are a motivated, detail-oriented individual with a passion for effective online office management, we encourage you to apply and join our dedicated team at Top Glove Corporation Berhad!How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
